Legal Administrative Assistant

ABOUT US

The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 175,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses, the CNPS is specifically tailored to meet the professional liability needs of nurses in all professional nursing roles.

SCOPE OF POSITION

As a Legal Administrative Assistant with theCNPS, you will have the opportunity to leverage your legal experience and training. Working to deliver products and services designed for nurses is personally and professionally rewarding. With CNPS, you will enjoy a dynamic work environment and a rewarding career.

KEY RESPONSIBILITIES:

Legal Administrative Support

• Opening, maintaining and closing legal files.
• Drafting confidential letters, memos to file, records of calls, reports, speeches and other documents from electronic and handwritten copy.
• Organizing and filing paper and electronic information.
• Entering information into the database and verifying input.
• Scheduling calls and sending correspondence.
• Assisting with research, case status reports and travel arrangements as required.

General Administrative Support

• Assisting with answering incoming telephone calls and emails, and assigning incoming requests to CNPS lawyers and other staff.
• Performing other administrative and general office duties as required.

REQUIREMENTS:

• Completion of post-secondary degree, preferably in Law or relevant field of study e.g. Public Health, Public Administration, Criminology, Business Administration, etc.
• 5 years’ relevant administrative experience, including, preferably, 3 years’ providing legal administrative support to legal counsel.
• Professional fluency in both English and French, written and oral.
• Advanced proficiency with SharePoint and Microsoft Office Suite/0ffice 365 (Outlook, Word, Excel, PowerPoint).
• Proficient in data entry.
• Available and able to commute regularly to Ottawa office.

ASSETS:

• Experience using customer management systems (CRM) such as Salesforce.
• Experience working with health professionals.
• Knowledge of medical terminology.

KEY COMPETENCIES:

• Exceptional customer service, writing and interpersonal skills.
• Highly organized, detail-oriented and the ability to meet tight deadlines.
• Comfortable working in a dynamic and collaborative team environment.
• Able to multi-task and set priorities day-to-day.
• Professional, discreet and self-motivated.

WHY CHOOSE THE CNPS?

What we offer

• Competitive total compensation package, including comprehensive health and wellness benefits
• Transport allowance, which can be applied towards public transit, parking, or rideshare. Our modern, bright office is located in Ottawa on Elgin Street, providing easy access to the heart of the downtown core.
• Defined benefit pension plan: We are proud to participate in the Healthcare of Ontario Pension Plan (HOOPP), offering our eligible employees the security and peace of mind that comes with a defined benefit pension plan. We understand the importance of financial well-being and believe that a strong pension, like HOOPP, recognizes our employees and provides a stable foundation for their future as part of the overall compensation package.

Rewarding work in a collegial environment

• We work with purpose and value integrity, innovation, and collaboration.
• We embrace a culture of learning and inclusion, where employees feel they can bring their authentic selves to work every day.
• Enjoy a dynamic culture that includes social events and opportunities to get to know colleagues across departments.

HOW TO APPLY

Please submit your cover letter and resume to hr@cnps.ca by 4pm July 24, 2025.

Your cover letter must clearly indicate your interest and demonstrate how your experience relates to this position. Please address your application for the attention of Jennifer Garey, Head Legal Research.

We thank all candidates for their interest; however, only those candidates considered for an interview will be contacted.

The CNPS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Wellness program

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Ottawa, ON K2P 2P7: reliably commute or plan to relocate before starting work (required)

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• Legal Research: 1 year (required)
• Administrative: 3 years (required)

Language:

• French (required)

Work Location: In person

Application deadline: 2025-07-24
Expected start date: 2025-08-25