Management Assistant

Location: Alblasserdam and/or Zwijndrecht facility
Weekly working hours: 32 minimum

Welcome to Oceanco!

Oceanco specialises in building large custom yachts up to 140 meters in length. Offering a highly personalised service to clients, Oceanco applies innovative design and technology to create one-of-a-kind bespoke yachts that respect the vision of both the Owner and the designer.

It is with pride and passion that we guide our clients through the journey to build his/her perfect yacht. Our desire to offer our Owners the perfect yacht goes hand-in-hand with a significant responsibility to reduce its impact. We are innovative - unique in what we do and how we do it because we challenge ourselves to do better each time.

We believe in teamwork. Together we create an environment in which employees work together every day from conception to completion of our
yachts. We learn from each other and maximise our collective and personal potential.

It does not matter which position you hold or which team you are part of, we will encourage you to spread your wings and grow in your ambitions.

To enhance our growth, we are looking for proud, passionate, committed people to create and complete our inspiring teams!

What will your challenges be?

_Personal Assistance

Manage the agenda, incoming e-mail, telephone calls and mails. Prioritise and handle work independently as far as possible and discuss if necessary with Director. Monitor and follow-up deadlines and take appropriate action if and when required. Write communication (taking minutes, correspondence) in different languages and ensure required high quality of outgoing correspondence (e.g. lay-out, language, style, accuracy). Organise meetings on behalf of Director, invite participants and take care of required documents, catering, meeting rooms, required materials and equipment, both internally as well as externally. Organise business travelling (world-wide). Act as hostess for guests of Director. Ensure confidentiality of information.

_Cluster Assistance

Assist Cluster Management if and when required. Write communication (taking minutes, correspondence) in different languages and ensure required high quality of outgoing correspondence (e.g. lay-out, language, style, accuracy). Organise meetings, follow-up deadlines and take appropriate action if required. Act as a key-user for installed software or printers and assist when necessary with solving problems. Ensure availability of office materials.

_Document Control

Manage the document flow (e.g. contracts, drawings and specifications) with third parties and, if applicable, keep a distribution matrix up-to-date. Send various documents after instruction of Director or Management to involved third parties. Archiving and ensure traceability of information and documents.

_Projects

Organise and execute assigned projects. Project and budget are defined by Director. Negotiate prices with third parties for required services, e.g. for catering or events. Represent the company at events and take care of coordination. Keep Director informed about progress and costs.

What do we ask for?

• Higher Education degree
• Fluency in English and Dutch
• Minimum of 5 years’ proven experience in a similar role, preferably within a similar environment
• You recognize yourself in the following competences: hospitality, organization engagement, pro-active, problem-solver, result oriented
• Expert knowledge of MS Office applications

What do we offer?

• A challenging function within a fast-growing unique and leading-edge yacht building company
• An inspiring environment with great possibilities for personal development and education
• Competitive primary and excellent secondary employment conditions
• CAO Metalektro
• Active staff association that organizes fun trips, social get-togethers with colleagues, sports events, and other festivities

Acquisition as a result of this vacancy and/or responses from recruitment agencies are not appreciated and will be disregarded.