Management Assistant

Summary

Performs professional administrative work as staff assistant to a department head and/or director.

Essential Functions

• Assist in budget preparation and maintain records of budget status;
• Gather and analyze information and statistics on departmental activities;
• Prepare analyses, summary reports, presentations, and recommendations for review of supervisor;
• Conduct studies of personnel utilization and training needs;
• Relieve supervisor of routine administrative details;
• Answer inquiries from the public and handle general public relations work;
• Supervise the work of clerical employees;
• Coordinate various meetings for supervisor;
• Perform related duties as directed.

Qualifications

Completion of a bachelor degree in public administration or a related field with an additional six to eighteen months of experience in municipal administration; or any combination of relevant education and experience which provides the following:

Emergency Management: *** Critical Infrastructure: This position has been determined to have close contact with, or control of Critical Infrastructure components. This position is subject to extensive background checks and random drug screening. ***

Knowledge and Abilities

Knowledge of:

• The principles and methods of public administration;
• Use of computers in business applications;
• Statistics and research methods.

• Analyze problems and make sound recommendations;
• Speak and write effectively;
• Establish and maintain effective relationships with administrators, employees, and the public;
• Communicate effectively with others.

• Frequently lift and carry up to 10 pounds
• Occasionally lift and carry up to 25 pounds
• Occasionally walk during the shift
• Occasionally climb stairs and other inclined surfaces
• Occasionally bend and kneel during the shift