Marketing Coordinator

Position Purpose: Under direction, the Marketing Coordinator serves as the firm’s lead contact for conferences, while also providing flexible support for the rest of the Marketing Department’s activities.

Responsibilities/Duties/Functions/Tasks:

• Supports all aspects of the firm’s participation in events and conferences, including:
  • Driving the internal approval process with business unit leaders
  • Maintaining detailed firm events calendar
  • Developing and implementing pre- and post- event strategy
  • Evaluating and reporting on event results
  • Registrations and travel assistance
  • Providing recommendations for improvement
  • Researching new opportunities for events and conferences to attend

• Assists in creating event-related advertising and marketing collateral, including invitations, emails, fliers, and signage.
• Researches and purchases a robust and organized selection of promotional items, including event signage and exhibit materials.
• Maintains inventory system for all promotional items, event signage, and exhibit materials, and provides regular status reports.
• Responsible for adhering to firm policies on contests and sweepstakes, and managing the prize fulfillment process for all event giveaways.
• Builds and enhances online relationships with affiliates and clients, by liking, sharing, and commenting on their content on behalf of the firm.
• Fulfills requests for pitches, proposals, PowerPoint presentations/speaking engagements, and other client-facing materials, utilizing existing content and, when needed, drafting new content. Responsible for tracking activity, deadlines, and follow-up.
• Drafts content, including but not limited to client pitches/presentations, marketing collateral, social media, press releases, attorney biographies, speaking engagements, and announcements.
• Edits and maintains speaking engagements and event items for all attorney bios (print and web).
• Assists in hosting and facilitating firm teleconferences and webinars.
• Leads the new attorney/director on-boarding and off-boarding process, including ordering business cards, scheduling headshots, creating content and images for bios, and providing LinkedIn assistance.
• Researches and compiles market research to aid in the development of marketing plans, presentations, and proposals.
• Manages and maintains data and reports, and creates new reports as directed.
• Coordinates client entertainment, including event tickets, dining, and travel. Performs tracking activity and follow-up.
• Completes surveys involving quantitative and qualitative inquiries from a variety of news and trade publications and manage the firm’s listings in legal and other directories.
• Serves as marketing department primary contact/client service point for internal and external department queries.
• Maintains accurate records for marketing department expenses, prepares check requests for approval, and reconciles credit card.
• Complete all required training applicable to this position.
• Regular and predictable attendance is an essential function of this position.
• Other duties, as assigned.

Qualifications:

• Bachelor's degree in marketing, public relations, communications, English, or other related field.
• 3+ plus years of relevant work experience; law firm or other professional services experience preferred. An equivalent combination of education, training, and experience may be considered.
• Excellent written and verbal communication skills.
• Ability to manage social media sites.
• Proficient with MS Outlook/Word/Excel/Power Point; experience with email marketing software, webinar software, and/or the Adobe Creative Suite (InDesign & Photoshop) a plus.
• Must be able to prioritize competing needs, meet tight deadlines, and work well under pressure and with minimal supervision.
• Attention to detail and critical thinking skills are essential.
• Must have a professional demeanor, an enthusiastic personality, and be comfortable interacting with individuals at all levels of the organization.

Compensation and Benefits:

• The expected pay range for this position is $49,804-61,701/year
• Paid Time Off (PTO) - 16 days annually + 9 Company paid holidays
• Competitive benefits - Medical, Rx, Dental, Vision, 401(k), Parental Leave, Life and Disability Insurance and more. You can review our benefits at www.weltman.com/careers for more information.
• Promotional opportunities from within the Firm
• Employee Perks available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc. Positive office environment with regularly scheduled parties, contests, and community support initiatives
• On site "Bistro To Go" vending and fresh foods available
• Free parking
• Free onsite fitness center for all employees

Physical and Mental Demands:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to remain in a stationary position at a workstation. This position requires constant use of hands and fingers for typing and operating a computer and other office equipment. The employee must possess the ability to communicate information and ideas in writing and verbally. Occasional standing, walking, bending, and lifting of items weighing up to 15 pounds may be required. Close visual acuity is needed to read, analyze data, and view a computer terminal for extended periods.

Work Environment:

This position operates in a professional office environment. It is representative of those an employee encounters while performing the essential functions of this job. The employee will experience low to moderate noise levels and moderate interruptions. The workspace is well-lit and climate controlled.

EEO Statement: Weltman is an equal opportunity employer.

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