Office Administrator

As an Administrative Coordinator with New Victorian Homes, you will oversee the

efficient operation of the office, ensuring that all administrative, organizational and

financial tasks are completed with accuracy and timeliness. You will work closely with

the construction team, vendors, clients and management to streamline office

procedures and support the overall success of our new home construction projects.

Key Responsibilities:

 Administrative Support: Assist in the management of daily office operations,

including answering phones, emails and correspondence.

 Project Coordination: Assist project managers in tracking timelines, scheduling

meetings and ensuring that key documents are organized and accessible for all

involved parties.

 Customer Service: Serve as the first point of contact for clients, answering

inquiries, providing information about current and upcoming projects.

 Bookkeeping & Invoicing: Assist with basic bookkeeping tasks such as tracking

allowances for ongoing projects, preparing invoices, and processing receipts.

 Document Management: Organize and maintain both physical and digital filing

systems for project documents, contracts, blueprints, permits and other essential

files.

 Vendor Relations: Maintain relationships with suppliers, contractors and service

providers. Ensure all necessary materials are ordered, delivered and tracked

efficiently.

 Team Support: Assist in coordinating meetings, preparing reports, and supporting

the team with various administrative tasks as needed.

 Marketing & Social Media: Assist with general graphic design projects for posting

to social media and using for marketing materials.

Qualifications:

 Proven experience in another administrative role. Experience in the construction

or real estate industry would be considered an asset.

 Strong organizational skills with exceptional time-management skills.

 Excellent communication skills, both written and verbal.

 Proficiency in Sage 50 and G-Suite products (Gmail, Google Drive, Google Chat,

Google Sheets)

 Familiarity with Canva and WordPress software would be considered an asset.

 Basic understanding of bookkeeping principles.

 Strong attention to detail and the ability to work both dependently and

independently.

 Positive attitude and a strong work ethic.

 Bachelor’s Degree, Diploma in Business Administration or equivalent work

experience.

Benefits:

 Competitive salary based on experience.

 Insurance Benefits

 Paid time off and holidays.

 Opportunities for professional growth and development.

Job Type: Full-time

Pay: $875.00-$1,250.00 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• English (preferred)

Work Location: In person