Office Administrator

SUMMARY:

As the Office Administrator, this individual will work closely with customers, bidding/sales department coworkers, and industry professionals to support daily functions at the designated office branch. This position will provide an engaging office environment and positive interactions with all visitors and staff. This person will perform clerical tasks to facilitate adequate recording, filing, and reporting of pertinent documentation and receipts. This individual will also perform daily office duties such as photocopying, invoicing, screening calls, showroom restocking, inventory counts, and all relative administrative tasks. The Office Administrator provides a direct line of contact with customers and will establish positive interaction and provide full-stop shopping experience with all retail customers.

Responsibilities:

· Provide an efficient office environment, including maintaining computer and telephone systems, purchasing office supplies, and processing paperwork as needed.

· Perform and supervise general daily office activities to maintain uninterrupted workflow.

· Provide administrative and clerical support to the various departments as requested.

· Ensure all documenting/filing processes are executed effectively and accurately.

· Invoice orders and customer purchases, verifying pricing, quantities, and discounts are accurate.

· Answer and screen incoming phone calls, forwarding sales calls to the appropriate sales representative.

· Maintain a clean and presentable showroom and office space, performing routine sanitation checks.

· Re-stock showroom inventory and notify the purchasing department when re-stocking orders are needed.

· Opening/closing duties, including cash register and front desk.

· Performing additional Ad Hoc duties as directed by management.

· Identify and analyze customer preferences to properly direct inventory purchases.

· Generate and submit bi-monthly receipt logs.

· Aid in the shopping experience of retail customers on the showroom floor.

· Supply management with reports on customer needs, problems, interests, competitive activities, and potential for new products and services.

Competencies:

· Attention to Detail

· Client Relations

· Time Management

· Communication

· Basic Math

· Problem Solving

· Reporting

· Training

· Program/Device Knowledge

· Accountability & Dependability

· Ethics & Integrity

· Microsoft Outlook

· Microsoft Excel

· Microsoft Word

Job Types: Full-time, Part-time

Pay: $13.00 - $17.00 per hour

Expected hours: 20 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Alexandria, LA 71301 (Required)

Ability to Relocate:

• Alexandria, LA 71301: Relocate before starting work (Required)

Work Location: In person