Office Administrator

Job Summary
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in supervising staff and managing office systems. This role is vital in ensuring efficient workflow, maintaining vendor relationships, and supporting human resources functions to foster a productive work environment.

Responsibilities

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette
• Oversee administrative tasks such as filing, data entry, and bookkeeping using QuickBooks or similar software
• Supervise office staff and coordinate team management activities, including training & development initiatives
• Handle human resources duties such as payroll processing, employee records management, and assisting with onboarding procedures
• Maintain vendor relationships and manage procurement processes to ensure office supplies and services are adequately provided
• Support budgeting activities by tracking expenses and assisting with financial reporting
• Organize meetings, prepare agendas, and facilitate effective communication across departments
• Ensure compliance with company policies and maintain a well-organized office environment

Qualifications

• Proven experience in office administration or related roles with strong clerical and organizational skills
• Supervising experience preferred; capable of managing team members effectively
• Proficiency in QuickBooks, Microsoft Office Suite, and familiarity with multi-line phone systems
• Experience with bookkeeping, payroll processing, vendor management, and basic budgeting
• Excellent communication skills, both verbal and written, with professional phone etiquette
• Strong organizational skills with attention to detail; ability to prioritize tasks efficiently
• Background in human resources functions such as training & development is a plus
• Previous office experience demonstrating proficiency in filing systems and administrative procedures

This position offers an opportunity to be an integral part of a dynamic team dedicated to operational excellence. We value proactive individuals who excel in multitasking within a professional environment.

Job Type: Full-time

Pay: $18.87-$29.80 per hour

Work Location: In person