Office Administrator

Dental Care Ireland operates a centralized office to support all of our 37 dental practices located nationwide. The Office Administrator role will be based in the Company’s head office, in Clontarf, Dublin 3. Monday to Thursday, 9am to 5pm. Flexibility to work additional hours when required.

About the Role

We are currently seeking a highly organised and proactive Head Office Administrator to join our central support team. This role is based at our Head Office in Clontarf, Dublin 3 and plays a key part in supporting administrative, HR, compliance, and office operations across a multi-site organisation.

The successful candidate will report to our HR Executive and provide day-to-day administrative head office support and assist with admin tasks as assigned. They will act as a key point of contact for internal head office queries. This is an excellent opportunity for someone with strong administrative skills who enjoys a varied role in a fast-paced environment.

Key Responsibilities

Administrative & Office Support

• Provide general administrative support including printing, scanning, filing, document control, and data entry. Ordering of couriers and management of post.
• Manage incoming calls and direct enquiries to the appropriate department.
• Coordinate meeting rooms, boardroom set-ups, and catering requirements – and admin support for off-site department meetings, hotel/conference bookings.
• Manage Head Office supplies (stationery, kitchen, cleaning supplies) and organise regular orders.
• Maintain shared office areas, including kitchen standards and document shredding processes/areas.

HR & People Administration Support

• Assist with employee onboarding and leaver processes as directed by HR Executive.
• Create and maintain employee records on HR systems.
• Assist with Garda vetting process, ensuring accurate documentation.
• Support recruitment activities when required

Compliance, Reporting & Systems

• Generate regular reports across HR, compliance, and operations to support management and business needs
• Assist with mandatory training administration, monitoring completion and issuing certificates
• Support compliance processes, including verification of required documentation and certifications
• Liaise with payroll, finance, and other internal departments as required

Finance & Supplier Administration

• Review and process supplier invoices via internal systems
• Assist with general finance-related administration where required

Skills & Experience

• At least 1+ years previous experience in an administrative or office support
• Completion of administration course
• Strong organisational skills with excellent attention to detail
• Confident using Microsoft Office and administrative systems
• Ability to handle sensitive and confidential information with discretion
• Strong communication skills and a professional, approachable manner
• Ability to manage multiple tasks and priorities in a busy environment
• A proactive, flexible, and team-focused attitude

What We Offer

• A supportive and collaborative Head Office environment
• A varied role with exposure to multiple business functions
• Opportunities to develop administrative and HR-related skills

Benefits

• Kara Connect - Employee Assistance Programme
• Access to Wrkit Discounts and eLearning
• Annual Performance Related Salary Uplifts
• Dental Benefit (t&c's)
• SSP sick days and Auto Enrolment Pension
• CPR Certification
• Education Sponsorship Available (T’s & C’s apply)
• Team Christmas Party
• Employee Refer-a-Friend Scheme
• Bike2Work Scheme
• Tax Saver Travel Scheme

Job Types: Permanent, Part-time

Pay: €15.50-€16.00 per hour

Benefits:

• Company events

Experience:

• office administration: 3 years (required)

Work authorisation:

• Ireland (required)

Work Location: In person