Office Assistant

Position Overview The Office Assistant provides administrative and clerical support to ensure smooth daily operations across all departments. This role helps maintain a welcoming environment, supports documentation needs, assists with scheduling, and strengthens organizational efficiency. The Office Assistant plays a key part in keeping the workplace organized, professional, and client-centered.

Key Responsibilities

• Greet visitors, answer phone calls, and provide helpful, friendly customer service
• Support staff with daily administrative needs, including filing, scanning, copying, and organizing documents
• Assist with appointment reminders, scheduling, and front-desk coordination
• Manage incoming and outgoing mail, packages, and communication
• Maintain organized office systems, supply inventory, and general workspace tidiness
• Prepare forms, packets, and documentation for staff and client use
• Assist with data entry, record updates, and maintaining accurate logs
• Support onboarding by preparing new-hire folders, collecting documents, and organizing HR materials
• Help coordinate meetings, staff events, and internal communications
• Uphold confidentiality and professionalism at all times
• Support leadership with special projects and routine office tasks as needed

Qualifications

• High school diploma or equivalent required
• Prior administrative or office experience preferred (healthcare or human services is a plus)
• Strong communication and customer service skills
• Ability to stay organized, multitask, and manage time effectively
• Comfortable with computer systems, email, and basic office software
• Professional, reliable, and able to work with sensitive information discreetly

Work Environment & Benefits

• Supportive, encouraging, team-focused culture
• Paid time off and paid vacation time
• Manageable workload with strong guidance
• A healthy workplace that values balance, kindness, and growth

Job Types: Full-time, Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person