Office Clinic Manager

Job Overview
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our dental office. The ideal candidate will play a crucial role in ensuring that our office runs smoothly and efficiently while providing exceptional support to our staff and patients. This position requires strong leadership skills, attention to detail, and a solid understanding of dental office procedures.

Duties

• Manage the overall operations of the office, ensuring compliance with policies and procedures.
• Supervise administrative staff, providing guidance and support to enhance productivity.
• Maintain electronic medical records (EMR) systems, ensuring accuracy and confidentiality.
• Oversee human resources functions, including recruitment, onboarding, and employee relations.
• Assist in budgeting processes and monitor office expenditures to ensure financial efficiency.
• Coordinate patient scheduling and manage front desk operations to enhance patient experience.
• Ensure proper use of medical terminology in documentation and communication within the office.
• Collaborate with healthcare providers, including CDA licensed assistants and specialists, to streamline operations.
• Oversee and coordinate office administrative procedures, implementing improvements as needed.
• Establish work priorities, delegate tasks to support staff, and ensure deadlines and procedures are followed.
• Manage office services, including equipment, supplies, maintenance, and security.
• Assist in budgeting, inventory control, and contract administration.
• Prepare periodic reports, manuals, and correspondence.
• Supervise records management and administrative staff.
• Ensure compliance with privacy legislation regarding the release of records.
• Coordinate clinic relocations, space planning, and asset management as needed.
• Maintain and update employee information, including attendance, leave, and overtime, to calculate pay and benefit entitlements using payroll services provider.
• Prepare and verify statements of earnings, indicating gross and net salaries, deductions (taxes, garnishments, insurance, and pension plans).
• Process all payroll-related payments, including regular pay, benefits, bonuses, and vacation pay.
• Complete and verify forms for benefits administration (pension plans, leaves, medical insurance, etc.).
• Prepare payroll filings, including year-end tax statements, Records of Employment (ROE), and other required documentation.
• Implement best practices for maintaining a clean and organized office environment.

Skills

• Strong people management skills.
• Experience with budgeting and financial management within a medical or dental office setting.
• Familiarity with Abeldent software is preferred but not mandatory. Induction training will be provided.
• Understanding of medical terminology relevant to a healthcare environment.
• Proven supervisory skills with the ability to lead a team effectively.
• Experience working in a hospital or dental office is advantageous.
• Excellent communication skills, both verbal and written, with a focus on patient interaction.

This Office Manager position offers an opportunity for growth within a dynamic healthcare environment. If you are passionate about improving operational efficiency while providing excellent service, we encourage you to apply and be a part of team where learning never stops and patient care is top priority.

Job Types: Full-time, Permanent

Pay: $18.00-$23.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday
• Overtime

Work Location: In person

Expected start date: 2025-04-28