Office Housekeeper/Liaison Officer

Key Description of the Role:

This role will play a key support role in maintaining a clean, orderly, and professional office environment while also performing essential errands such as document deliveries, bank transactions, and inter-office logistics and transactions. The role will support both the administrative and operations teams by ensuring the workspace is well-maintained and time sensitive errands are efficiently completed.

Job Qualifications:

✓ With proven experience working in the same role for one to two years.

✓ Strong time and organization management skills.

✓ Has great attention to detail, analytical and problem-solving skills

✓ Good verbal and written communication skills ✓ Proficiency in using Microsoft Office and MS Dynamics 365 is an advantage but not required.

✓ An individual who can preserve high level of data confidentiality and security

✓ A team player who can adapt promptly to organization’s core values, culture and work atmosphere ✓ A valid driver's license is required.

✓ Willingness to travel locally and work in a flexible hour when necessary.

✓ Willing to work in the office located in Estancia Capitol Commons, Pasig City Job Responsibilities He/she must take over the following accountabilities:

1. Finance Support (60%)

✓ Serve as the general liaison support between the organization and external partners to resolve issues or provide clarifications whenever required.

✓ Perform daily bank errands including deposits, check encashments, and fund transfers

✓ Process and make follow up on documents with government agencies (i.e., BIR, BOC, etc.,)

✓ Ensure secure and timely delivery of all finance-related documents.

✓ Report and maintain weekly accurate logs of financial errands and transactions.

✓ Deliver and pick up important documents and packages from banks, government offices, suppliers, and external partners as instructed.

✓ Assist in processing invoices, receipts, and payment documentation with the client.

✓ Handle delivery receipts, acknowledgment receipts, or other paperwork, and ensure secure handover to recipients.

✓ Perform bank errands including deposits, check encashments, and other transactions as necessary for operations.

✓ Ensure overall business document safety and timely and efficient completion of tasks as required by the Finance Manager.

2. Sales Support (30%)

✓ Deliver and retrieve all sales-related documents, bidding requirements, contracts, as well marketing-related promotional materials as instructed.

✓ Assist in setting-up product displays and showroom arrangements with Commercial and Retail Sales team.

✓ Support sales team during client visits and necessary events as needed.

✓ Coordinate with suppliers and external partners for document exchange and logistics.

✓ Support in setting up conference room and office for sales clients, guests, and external partners as needed.

3. Warehouse and Customer Service Support (8%)

✓ Coordinate with warehouse staff for product movement, inventory documentation and other pertinent information needed for operations.

✓ Assist in basic customer service activities such as receiving deliveries and assisting walk in visitors and clients.

✓ Report facility issues and assist in completing basic office maintenance management.

4. Other Important Activities (2%)

✓ Maintain cleanliness and orderliness of the office, Matrix showroom, pantry, restrooms, and common areas.

✓ Perform daily cleaning routines such as sweeping, mopping, dusting, disinfecting surfaces, and emptying trash bins.

✓ Replenish pantry, toilet, and cleaning supplies regularly.

✓ Communicate and coordinate with internal departments regarding necessary documents and updates on transaction status.

✓ Assist with special projects and responsibilities related to general affairs as needed.

Job Types: Full-time, Permanent

Pay: Php21,000.00 - Php23,000.00 per month

Benefits:

• Company Christmas gift
• Employee discount
• Gym membership
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person