Office Manager

Job Summary
We are seeking a dynamic and highly organized Office Manager to lead the efficient operation of our office environment. This role is vital in ensuring seamless administrative processes, fostering a productive workplace, and supporting team members across various departments. The ideal candidate will possess exceptional communication and organizational skills, with a proactive attitude to manage daily office functions, coordinate events, oversee vendor relationships, and supervise administrative staff. Your leadership will help create a positive, well-structured workspace that promotes collaboration and operational excellence. We are a rapidly growing company with steady work.

Responsibilities

• Oversee daily office operations, including front desk management, single line phone systems, and calendar scheduling for executive and team appointments.
• Coordinate and plan company events, meetings, and training sessions to enhance team engagement and professional development.
• Supervise administrative staff, providing guidance on clerical tasks such as filing, bookkeeping, and document management.
• Manage vendor relationships to ensure timely procurement of office supplies, equipment maintenance, and service contracts.
• Handle human resources functions including onboarding new employees, maintaining personnel records, and supporting payroll processes using QuickBooks or similar accounting software.
• Assist with budgeting activities by tracking expenses, managing invoices, and ensuring cost-effective resource allocation.
• Maintain a well-organized office environment through effective filing systems, record keeping, and compliance with company policies.
• Support medical office management tasks if applicable, including appointment scheduling and patient record organization.
• Promote excellent communication within the team by practicing professional phone etiquette and fostering a collaborative atmosphere.
• Lead training & development initiatives to enhance team skills and ensure smooth onboarding of new staff members.

Experience

• Proven experience in office management or administrative roles with a strong background in clerical and organizational tasks.
• Supervising experience is essential; previous leadership roles demonstrating team management capabilities are highly valued.
• Familiarity with QuickBooks or comparable bookkeeping/accounting software for payroll processing and expense tracking. AIA billing formats for commercial accounts.
• Experience coordinating events, managing schedules, and handling vendor relationships effectively.
• Knowledge of human resources procedures including onboarding, employee records management, and payroll administration.
• Prior work in construction management is a plus but not a requirement.
• Strong communication skills combined with excellent organizational abilities to prioritize tasks efficiently in a fast-paced environment. Join us as an Office Manager to lead our administrative efforts with energy and precision! Your expertise will empower our team to operate smoothly while creating an engaging workplace culture that values growth, collaboration, and excellence.

Pay: $24.56 - $29.58 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person