Office Manager - Flexible

This role will be 30.4 hours per week with the opportunity to choose your preferred span of hours over the working week (7am until 9pm) for added flexibility! Perfect for someone looking for additional flexibility without compromising on hours!

Are you someone who thrives on creating welcoming, organised, and well-run workplaces? Do you love being the go-to person who keeps everything running smoothly and brings positive energy to an office?

We’re looking for a warm, proactive, and highly organised Office Manager to play a pivotal role in supporting our Glen Iris HQ and the people who work within it.

About the Role

We’re seeking an enthusiastic and capable Office Manager to oversee the day-to-day operations of TheirCare’s Glen Iris head office and support the wider organisation with high-quality administrative and operational support.

This role is central to creating a professional, welcoming, and efficient workplace. You’ll be responsible for everything from office supplies, vendors, and mail, to visitor experience, staff onboarding support, and maintaining a clean, safe, and well-organised environment.

You’ll also play an important role in supporting office culture — coordinating celebrations, events, and moments that bring our people together and reflect our values of being caring, open, and engaged.

This is a part-time role (0.8 FTE) based at our Glen Iris HQ.

Key Responsibilities

• Oversee the smooth day-to-day operation of the Glen Iris office, ensuring a professional, welcoming, and well-organised environment.
• Manage office supplies, uniforms, equipment, and vendor relationships, including ordering, stock control, and record keeping.
• Coordinate incoming and outgoing mail, deliveries, couriers, and internal office postings.
• Welcome visitors and manage reception, meeting rooms, sign-ins, and car parking arrangements.
• Support new starters with office onboarding, including desk set-up, IT coordination, staff IDs, lanyards, and uniforms.
• Maintain office cleanliness and shared spaces, including kitchens, bathrooms, meeting rooms, and work areas.
• Monitor and manage shared inboxes and internal office communications.
• Support internal stakeholders and field teams with administrative and operational needs.
• Organise office celebrations, events, and key days of significance that contribute to a positive and inclusive workplace culture.
• Assist with workplace health and safety requirements, including safety checks, records, and contractor coordination.

About You

• Previous experience in an Office Manager, Reception, or Business Administration role is beneficial.
• Highly organised with strong time management skills and the ability to juggle multiple priorities.
• A confident and friendly communicator who builds positive relationships with staff, visitors, and suppliers.
• Proactive, reliable, and comfortable working autonomously when needed.
• Strong attention to detail and pride in creating a clean, safe, and well-functioning office environment.
• Confident using Microsoft Office and general office technology.
• Someone who genuinely enjoys supporting others and contributing to a happy, engaged workplace.

Why work for us?

• Part-time opportunity (0.8 FTE) based at our Glen Iris HQ.
• A fun, supportive, and values-driven workplace.
• The chance to make a real difference to the daily experience of our people.
• Opportunities to contribute ideas that enhance our office environment and employee experience.
• Be part of a growing organisation that genuinely cares about its people.

We’ll be taking a short recruitment break over the holidays and will be back from 2 January. Thanks for your patience — we look forward to reviewing your application.

About Us

Since 2017, TheirCare has been dedicated to providing exceptional Outside School Hours Care that enriches the communities we serve. We support thousands of families across Australia through engaging Before and After School Care and Holiday Programs designed to inspire, nurture, and empower children.

What truly sets us apart is our people — a team who live our values of being caring, open, and engaged. We’re a purpose-driven organisation that invests in our staff, offering a supportive, fun environment with genuine opportunities to grow and thrive.

For further information about this role, please contact our team at recruitment@theircare.com.au.

TheirCare has an ongoing commitment to ensuring the safety and wellbeing of all children, families, and staff involved in our programs.