Office Operations Coordinator

To meet the growing demand for our services, Empipe Infrastructure Group, is looking for an exceptional team member to join our Ontario location as an Office Operations Coordinator.

Who are we?

Empipe Infrastructure Group specializes in trenchless infrastructure projects. We are a leading company in the field of CCTV inspection, CIPP (Cured-in-Place Pipe) preparation, and SIPP (Spray-In-Place Pipe) coatings. Our commitment to safety, quality, and innovation sets us apart in the industry. We utilize a combination of robotic and hand application to ensure the expectations of our clients are met.

YOU will want to meet US if you are looking for:

• A workplace that is established, growing, and values its employees
• An employer that does not compromise on the health and safety of its employees
• A company that stakes its reputation on the quality of its work
• A variety of challenging work and the ability to learn and grow
• Opportunity to showcase and grow your skillset, abilities and capacity, and to be rewarded for them
• A work environment where hard work and determination is recognized and highly valued

WE want to meet YOU if you:

• Possess a positive, optimistic, and supportive “can-do” attitude and often takes initiative
• Have experience in a fast-paced office administration setting, and are able to adapt quickly
• Have excellent time management and multi-tasking skills
• Take pride in the quality of your work
• Want to build on your skill set, and enjoy learning new things
• Value being trusted to take on responsibility
• Enjoy helping your team members win and be successful

Here is what you will be doing as our Office Operations Coordinator:

• Administrative Support: Provide administrative assistance to the Project Management and Operations teams, including coordinating communication and managing schedules. Provide support with shipping and receiving and fleet management records and certifications.
• Travel and Accommodations: Arrange travel and accommodations for field and office teams, send itineraries, update changes, and handle related inquiries.
• Job Packages, Reporting, Project Set-up: Assist in preparing job packages and distributing job reporting materials. Assist with initial project set-up with required documentation and ongoing support with deliverables.
• Finance Liaison: Work with the Finance team to maintain accurate expense records, provide documentation as needed, and assist with time and attendance tracking.
• Office Supplies and Resources: Oversee daily office needs, including managing supplies and resources, and ensuring effective communication within the office.
• Document Management: Organize and manage company documents to ensure accessibility and accuracy.
• Equipment Inventory: Maintain and organize office equipment inventory.
• Training Certifications: Assist in managing and tracking employee training certifications, and basic Health & Safety procedures.
• Customer Service and Phones: Provide exceptional customer service, handle phone inquiries, and manage correspondence.
• Event Planning: Plan and coordinate internal and external events, ensuring all details are managed effectively.
• IT Support: Troubleshoot minor IT issues and assist with office equipment assignments.
• Onboarding, Offboarding and HR Support: Assist with onboarding new hires and support HR-related tasks as needed.

These are the qualifications and abilities that you will possess:

• Proficiency in Microsoft Office Suite: Demonstrated expertise in Microsoft Office programs, including Outlook, Word, and Excel.
• Eagerness to Learn and Improve: A willingness to learn new skills and help enhance operating procedures.
• Experience: Experience in Office experience Administrator/Coordinator/Manager role or a similar position.
• Problem-Solving Skills: Strong ability to identify issues, develop solutions, and assist team members effectively.
• Customer Service Excellence: Outstanding customer service skills with a proactive approach to problem resolution.
• Attention to Detail: Exceptional attention to detail, with the ability to manage multiple tasks and prioritize effectively.
• Basic IT Knowledge: Fundamental understanding of IT systems and troubleshooting capabilities.
• Basic Health & Safety Knowledge: Fundamental understanding of Health & Safety is an asset
• Confidentiality: Ability to handle sensitive and confidential information with discretion.

If you are a motivated individual with a passion for operational excellence and team support, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Permanent

Pay: $53,000.00-$58,000.00 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• Have you worked in a busy office environment before (specifically construction or similar industries)?
• This role requires working independently while supporting a dynamic environment. Describe your experience working in a similar setting.

Experience:

• in an administrative or operations role: 3 years (required)

Language:

• English (preferred)

Work Location: In person