Operations Coordinator
Posted on Dec. 3, 2025 by Talentchoice
- Dublin, Ireland
- N/A
- Full Time
- Facilities operations including EHS duties
- Daily and weekly AirCon, fire systems and safety checks
- Coordinating and managing studio cleaning contractors
My client based in Dublin 7, is currently hiring an Operations Coordinator.
This role is ideal for someone who enjoys variety, is highly organised and thrives in a busy work place where no two days are the same.
Duties include:
- Facilities operations including EHS duties, contractor management, meeting room setup, internal staff moves and home worker arrangements
- Travel and accommodation management for all non SMT staff
- EHS administration, reporting and training management
- Management of the studio cleaning contract service
- Reception services including visitor management, phone, post and email handling
- Hands on management of studio events and meetings
- Managing the new starter studio process in collaboration with HR and IT
- Supporting internal employee workplace relocations and delivering high quality meeting room and event arrangements
- Running daily and weekly AirCon, fire systems and safety checks
- Providing a travel service to meet staff requirements including travel, accommodation and courier needs
- Arranging and coordinating catering for the studio
- Coordinating and managing studio cleaning contractors
- Managing reception desk services including the main phone line, taxis, post and courier requirements
- Generating purchase orders for relevant suppliers including stationery and grocery supplies
- Managing supplier and maintenance contracts for AirCon, intruder alarms, fire alarms, photocopiers and shredding, and ensuring all documentation and reports are maintained
- Coordinating health and safety training and record keeping including workstation assessments in the studio and at home
- Administration and upkeep of the access card system and desk booking software
Experience required
- 2 yrs + exp. working in an operations , facilities or front of house role
- Previous facilities and reception experience desirable
- Experience maintaining and tracking documents
- Strong administration skills
- Working knowledge of Microsoft Office
- Experience using Photoshop and Acrobat desirable not essential
- 25 AL per annum
- Company sick pay scheme
- Pension scheme
- Healthcare scheme
- Bike to Work scheme
- Tax Saver scheme
Salary up to 40k
Interviews before Christmas with a January start.
This is initially a 12 month FTC.
Apply now to be considered.
Advertised until:
Jan. 2, 2026
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