Payroll Specialist

Job Title: Payroll Specialist

Pay Range: 65,000 - 70,500
Job Type & Location: Full-time, Onsite - Dallas, TX

Work Hours: Monday – Friday (7am-4pm)

About MIINC

At MIINC Mechanical Contractors, we don’t just deliver complex HVAC, plumbing, piping pre-fabrication and process piping services. We create opportunities for people to develop their skills and build meaningful careers.

Our teams take on high-impact projects across the technology, oil and gas, education, healthcare, and industrial sectors, gaining hands-on experience with innovative solutions.

We believe in empowering people with tools, trust, and opportunities to lead with confidence. At MIINC, you’ll find a culture built on accountability, integrity, service, continuous improvement, and servant leadership, where your contributions make a lasting impact.

About the role

The Payroll Specialist is responsible for end-to-end, in-house payroll processing for all employees, ensuring accuracy, timeliness, and full compliance with federal, state, and local regulations. This role serves as the primary resource for payroll-related inquiries and supports HR through payroll reporting, audits, and system maintenance. The Payroll Specialist also provides limited backup support for benefits administration, recruiting and broader HR programs and initiatives as needed.

Role & Key Responsibilities

Payroll Processing

• Process weekly in-house payroll using systems such as E-Sub and Sage 100 Contractor Payroll, ensuring accuracy and compliance.
• Review, verify, and reconcile employee timekeeping records; calculate overtime, wage adjustments, and retro pay as required.
• Process, validate, and maintain deductions including taxes, garnishments, benefits, and voluntary deductions.
• Serve as the primary point of contact for all payroll-related questions, providing clear guidance regarding earnings, deductions, and tax withholding.
• Maintain accurate and confidential payroll records, including employee wage data, tax forms, and direct deposit information.
• Ensure full compliance with all applicable federal, state, and local labor and tax laws.
• Prepare and distribute payroll reports for the HR Manager, finance department, and leadership as needed.
• Assist with internal and external payroll audits, supplying documentation and resolving discrepancies promptly.
• Support payroll-related initiatives such as system configurations, upgrades, transitions, and workflow improvements.

General HR Support & Backup

• Provide backup support with benefits administration, enrollment tasks, and employee changes.
• Assist HR with new hire onboarding, I-9 documentation, and status changes as needed.
• Offer limited recruitment support such as posting roles, scheduling interviews, and processing new hire paperwork.
• Contribute to HR projects, reporting, and compliance initiatives as workload requires.

Qualification & Skills

• Experience: Minimum of 5 years of in-house payroll experience. (Construction, Contracting & Multi-site environment preferred)
• Payroll & HRIS Systems: Proficient in payroll and HRIS systems such as Sage 100 Contractor payroll, ADP, LumberFi, Workday etc.
• Technical Skills: Strong proficiency in MS Office (Excel, Word, Outlook), timekeeping systems, and payroll reporting tools.
• Compliance Knowledge: In-depth understanding of payroll regulations, wage and hour laws, tax laws, and garnishment rules.
• Attention to Detail: Exceptional accuracy in data entry, recordkeeping, and payroll reconciliation.
• Communication: Strong written and verbal communication skills for employee support and internal coordination.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity.
• Organizational Skills: Ability to meet strict deadlines, manage multiple tasks, and work efficiently in a fast-paced environment.
• Work Environment & Adaptability: Comfortable in a blue-collar construction environment and able to engage confidently with both field and office teams.
• Initiative & Independence: Self-starter who thrives in a fast-paced, collaborative environment and does not require micromanagement.

What We Offer

• Competitive salary
• 100% company-paid health insurance (medical, dental, vision)
• 100% company-paid life insurance
• 401(k) retirement plan with company match
• Paid time off and paid holidays
• Eligibility for performance bonus up to 15% of base salary
• Opportunities for professional growth and development
• Friendly and inclusive work environment

Additional Details

• Employment is contingent upon comprehensive background check and drug screening

Job Type: Full-time

Pay: $65,000.00 - $70,500.00 per year

Ability to Commute:

• Dallas, TX 75220 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person