Project Accounting Administrator

The Project Accounting Administrator performs professional level accounting work in the maintenance and review of project cost accounting. This position requires general knowledge of basic accounting principles and accounting functions. This individual is responsible for the project’s general ledger, job cost and accounts payable. Additional responsibilities include preparing various project reports as requested by the Project Manager. This individual may be asked to assist with adhoc projects and general office support tasks when necessary. These responsibilities and tasks will be coordinated with and supervised by the Accounting Supervisor.

About the Role

• Match invoices to purchase orders and packing slips, verify pricing as quoted
• Process trade contract progress billings
• Accounts payable data entry
• Vendor statement reconciliation
• Prepare cheque approval report
• Prepare electronic funds transfer AP reports
• Prepare developer’s monthly project cost report
• Enter project budgets
• Post trade contracts, change orders and purchase orders
• Forward change orders to trades and purchase orders to suppliers for signing and provide detailed billing instructions. Follow-up when necessary.
• Maintain vendor data base
• Upon completion of the project, proceed with the project closing procedures (transfer or close utility accounts, notify trades of substantial completion)
• Assist Project Managers when requested

About You

• General knowledge of basic accounting principles and accounting functions is required
• 2+ years minimum general accounting experience preferred
• Job cost and construction experience an asset
• Ability to work independently and complete duties and projects with little direct supervision
• Ability to accurately work under pressure in meeting deadlines
• Must have excellent organizational skills
• Must be proficient in Excel, Word and Outlook applications

What we offer