Project Assistant

Company Overview:

Founded in 1965 in Prince George, BC, Kode Contracting is a third-generation contractor and a leader in crushing and aggregates across Western Canada and the territories. We are known for delivering outstanding results on complex projects—safely, on time, and with the highest standards of quality.

Our success is driven by a diverse team that takes pride in safety, reliability, and continuous improvement. We’re building an exceptional culture where people grow, teams thrive, and great work gets recognized.

JOIN OUR TEAM

We’re hiring a Project Assistant to join our Operations team in Prince George, BC. Reporting to the General Manager, the Project Assistant helps the Project Manager execute the day-to-day operational and administrative tasks that keep our projects on track, on budget, and on time.

Role and Responsibilities

• Work closely with the Project Manager to support day-to-day project productivity.
• Collect, sort, and organize project data to help the Project Manager make informed decisions.
• Take notes in meetings and prepare meeting minutes.
• Help identify, track, and communicate project issues and challenges to the relevant parties.
• Prepare periodic client project reporting as required.
• Prepare and maintain project files, forwarding them to the relevant parties, personnel, and decision-makers.
• Compile and manage project documents such as bills of lading, vendor invoices, and timesheets.
• Coordinate travel and lodging for project-related travel, including reviewing rotation schedules and liaising with travel agents.
• Communicate flight and accommodation details with inbound and outbound employees, and book travel directly where a travel agent isn’t involved.
• Support Project Managers with purchasing, and liaise regularly with Accounts Payable and Accounts Receivable.
• Maintain data tracking systems for job costing, budgeting, purchase orders, safety and labour reporting, and contact lists.
• Work closely with Human Resources to support efficient onboarding of new personnel.
• Compile field timesheets and transfer the data into daily SDRs.
• Assist with distributing company supplies to project sites, and maintain office supply inventory in a cost-effective manner.
• Adhere to organizational policies and procedures, including Kode’s Code of Ethics and Confidentiality Agreements.
• Participate in project lessons-learned meetings, and help record milestones, costs, and challenges for future decision-making.

Qualifications

• High school diploma required.
• 2–3 years of progressive experience in a construction project-based administrative role.
• Strong communication skills; able to listen and present information clearly to a range of stakeholders.
• Highly organized, accountable, and reliable; able to manage multiple priorities and follow through on commitments.
• Discreet and approachable, with strong integrity and professionalism.
• Comfortable working in a fast-paced construction/project environment.

Pay: $26.00-$29.00 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person