Project Coordinator

Project Coordinator (Estimator)

About Telostaff:

We help companies and people be the best version of themselves.

Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the support they need to thrive. Unlike traditional BPO giants, we partner with agile, newer enterprises that offer a vibrant, collaborative, and fun work environment, free from rigid corporate structures. If you are looking to join a forward-thinking organization that values creativity and teamwork, consider applying today!

Job Summary

We’re hiring a Project Coordinator to own day-to-day preconstruction and project operations for a growing residential construction team. You’ll prepare takeoff inputs, coordinate bids, stand up new jobs in our project system, and keep budgets/invoices/change orders clean as work progresses. This role starts with estimating and bidding responsibilities, with the opportunity to grow into full lifecycle support from project setup through closeout and warranty. The right hire is process-driven, accurate with numbers, and comfortable switching between desk work (spreadsheets, documents, portals) and vendor/subcontractor coordination.

Duties and Responsibilities

Estimating & Bidding

• Build initial cost estimates from templates/prior jobs; normalize and compare vendor/sub quotes.
• Prepare takeoff inputs (counts/quantities from plans); QA vendor-provided takeoffs; flag variances.
• Maintain pricing libraries and bid tabs; highlight deltas vs. historical $/SF benchmarks.

Project Setup & Operations

• Create new jobs in project software (e.g., Buildertrend/Procore), including schedules, subcontractor assignments, documentation, and cost codes.
• Prepare/submit permit and compliance packets (e.g., building permits, energy docs); track statuses.
• Process approved change orders; keep budgets and cost-to-complete current.

Invoice Review & Budget Control

• Match invoices to job, phase, and line item; spot mismatches/overcharges; flag and escalate discrepancies in a concise, organized format
• Run monthly budget updates and simple reconciliations; keep clean naming/version control.

Reporting & Coordination

• Produce quick weekly snapshots (bid status, permit tracker, budget vs. actuals exceptions).
• Coordinate with internal leads and subs; follow up on warranty items and close-out tasks as needed.

Continuous Improvement

• Document SOPs, improve checklists, and suggest small process/tooling upgrades.

Required Skills and Abilities

• Prior experience in construction estimating, project coordination, or residential building support.
• Comfort with spreadsheets for cost tracking, comparisons, and budget updates.
• Meticulous attention to detail with costs, quantities, addresses, and job/phase coding.
• Experience with construction or project management software (e.g., Buildertrend, Procore); Buildertrend experience preferred.
• Familiarity with basic AP and vendor invoice workflows; ability to learn new tools quickly.
• Clear written communication; organized task and file management; reliable follow-through.
• Sharp eye for discrepancies and variances; confident identifying billing or job coding issues and coordinating follow-up.
• Ability to work US hours, with flexibility once independently working in role based on team preferences.

Preferred Qualifications

• Hands-on bid tab normalization and vendor/subcontractor quote comparisons.
• Familiarity with takeoffs (in-house or QA of supplier/engineer takeoffs).
• Exposure to permits/energy documentation and close-out/warranty workflows.
• Knowledge of common construction cost structures ($/SF benchmarks, cost codes).
• Experience with QuickBooks and/or Bill.com (or similar) for coding/review.

Telostaff Core Values:

• Focus On People: We consistently demonstrating care, love, dignity, and respect in all interactions, fostering deep connections and understanding.
• Embrace a Growth Mindset: We nurture curiosity, foster self-improvement, and approach challenges with a problem-solving and solution-oriented attitude, unlocking endless possibilities for personal and professional development
• Pursue Excellence: We deliver exceptional customer service, maintain an unwavering commitment to quality, and continuously innovate to exceed expectations and set new standards of achievement.
• Operate Proactively: We take responsibility for actions, ensure tasks are completed efficiently, foster clear communication, and embrace gratitude as a guiding principle, embodying a culture of accountability and appreciation.

Benefits:

• Work remotely
• Internet Stipend
• Company IT equipment (laptop, monitor, etc.)
• 12 PTO Days + 12 Holidays annually
• 13th month pay
• Scheduled salary adjustment after six months, 1 year, and each year after

Job Type: Full-time

Pay: Php42,000.00 - Php50,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Pay raise
• Work from home

Education:

• Bachelor's (Required)

Experience:

• Cost Estimation: 2 years (Required)
• Construction management software: 1 year (Preferred)

Language:

• English (Required)

Work Location: Remote