Project Coordinator - Norway (#500)

Our Core Values are at the heart of who we are, and everything we do….

People.

Planet.

Product.

Motive Offshore Group specialises in the design, manufacture, rental, and inspection of marine and lifting equipment and are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move into the more sustainable world.

Most importantly, our People are our most valuable asset here at the Motive Offshore Group. We are committed to fostering an inclusive, innovative, and collaborative workplace where everyone feels respected, supported, and empowered to achieve their full potential. We celebrate diversity in all its forms—across race, ethnicity, gender, age, disability, sexual orientation, religion, and background—and we are dedicated to creating a culture of equity and belonging. Our hiring practices are rooted in fairness and integrity, focusing solely on an individual’s abilities, contributions, and potential. We strive to ensure that every employee and candidate feels seen, heard, and valued as they grow with us.

About the role:

Location: Stavanger, Norway

Hours: Full-time

The Project Coordinator will be responsible for scheduling, planning and supporting activities aimed at assuring project accuracy and quality from conception to completion.

Providing administrative support to the Projects department to ensure a smooth transition and running of active projects.

With currently a diverse and continuously growing range of projects in Norway, the Project Coordinator is coming to make a considerable difference to our standards of service to our clients, maintain quality and safety from start to finish and provide our internal teams with the support and guidance to enable them to do their job effectively and enjoyably.

About the team:

You’ll be joining our Motive team, who are mainly based in Stavanger. Over the past few years, this team has grown significantly as Motive continues to expand, and our intention is to continue this. Reporting into Operations Manager Norway, you’ll be working alongside an operations team that strive for high quality service of work.

You will also be working alongside a committed and proud Motive team globally that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment.

Responsibilities:

People

• Adopting the Motive Offshore Group People Values and ensuring their use is embedded throughout day-to-day tasks and decision making.
• Liaise with client and/or third parties as requested.
• Communicating changes to project both internally and to external client.
• Communicate with procurement, design and workshop to determine delivery dates.
• Communicate with Sales Department on project completion and tracking revenue.
• Communicate with Finance Department to arrange invoices are raised and milestones on track.
• Develop strong working relations with key stake-holders – clients, colleagues etc.

Planet

• HSEQ – compliance with health, safety and environmental regulations, and the company’s management system.
• To be a positive ambassador for Motive Offshore Group Ltd.

Product

• Set up both hard copy and electronic files for projects, taking out appropriate job numbers and assigning appropriate Motive equipment numbers.
• Compile project specific documentation and ensure presentations of such documents are of high quality.
• Compile Project Documentation/Mobilisation Packs including all project and testing information for issue to allow manufacture / mobilisation to be completed.
• Assist with technician planning including project travel, accommodation and any training required for Motive personnel.
• Manhours planner, Engineering project schedule & other reports.
• Weekly progress reports & meetings with clients.
• Take ownership of sales handovers and client communications for Projects.
• Maintain, develop and monitor project plans, scope, schedule, and work hours.
• Tracking labour and expenditure for ongoing projects against budget.
• Organise and participate in project kick-off and progress meetings.
• Preparation of project specific documentation, progress reports and presentations.
• Ensuring project technical specification is communicated and standards considered during build.
• Archive project files as appropriate.
• General office duties, filing and other duties which may arise within the company.

Required skills / knowledge:

• Experience working in a similar Project Coordinator role.
• Experience of working within a Rental department & supporting client with similar equipment would be advantageous
• Strong IT skills in MS office including Outlook, Excel and Word.
• Good attention to detail
• The ability to multitask in a fast pace environment
• Highly organised
• Excellent communication skills
• Team player
• Ability to create strong and trusting relationships

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. We work globally, so you will have colleagues based not only in the UK, but also in Singapore, Taiwan, the UAE, Norway, Brazil and in the US. You can look forward to playing your part and working with people who support clients and projects across multiple countries across the world.

We’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen staff start as school leavers & work their way to senior positions, seen people relocate to other parts of the world with the company and have seen many of our people develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps continuously improve and us carry out the work we provide.

How to Apply & what happens next:

You’re happy and ready to apply? Great, thank you.

You can apply by sending us a Resume with any supporting documents telling us why you’d like to work with us at Motive Offshore Group.

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you’d want.

Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at Motive Offshore Group, email us at recruitment@motive-offshore.com.

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