Property Management Administrative Assistant

Job Summary

Our company is seeking an Administrative Assistant to handle duties for the property management division. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and extremely organized. Assuring a steady completion of workload in a timely matter is key to success in this position.

Key Responsibilities

• Responding to tenant issues via phone and email
• Reviewing, processing and monitoring certificates of insurance
• Generating formal correspondences on behalf of the property management department
• Maintaining databases of property information
• Serving as liaison between customers and property managers
• Organizing the workflow in the property management department
• Maintaining multiple calendars
• Participating as the meeting organizer and note taker in departmental meetings
• Organizing and archiving all property management data
• Processing vendor invoices
• Supplies purchasing for properties

Key Qualifications & Skills

• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• A professional presence with the ability to interact confidently with both colleagues and tenants.
• Real Estate license a plus
• College degree a plus

Benefits

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule: Monday to Friday

Job Type: Full-time

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Work Location: In person