Real Estate Administrative And Marketing Coordinator

An individual real estate agent within RE/MAX Quinte is seeking a highly organized, motivated, and client-focused professional to take on a diverse role that combines marketing, client care, and transaction coordination. This full-time, salaried position is ideal for someone with real estate industry experience who is excited about supporting business growth, enhancing client experience, and ensuring seamless transaction management.

This position is well-suited for an individual who thrives in a fast-paced, detail-oriented environment, enjoys wearing multiple hats, and takes pride in their work. As the business grows, there will be opportunities for professional development, expanded responsibilities, and increased compensation.

While a real estate license is not required, industry experience is strongly preferred. If licensed, it is considered an asset, but this is not a sales role—the focus is on marketing, client experience, and transaction coordination rather than active sales.

Position Responsibilities

Marketing & Business Development

• Develop and execute marketing strategies across social media, email campaigns, and print materials.
• Create social media content including graphics (Canva), recording and editing videos, and taking photos to share to brand accounts.
• Manage content creation, including uploading blog posts, branded materials, and digital advertisements.
• Maintain social media accounts to ensure consistent branding and audience engagement.
• Assist in the planning and execution of trade shows, networking events, and business development initiatives.

Client Relations & Customer Service

• Act as the primary liaison for client inquiries, ensuring timely and professional communication.
• Qualify incoming leads, schedule appointments, and manage follow-ups.
• Provide support throughout the client transaction process, maintaining accurate documentation and clear timelines.
• Follow standard operating procedures through the transaction and lead qualifications process.
• Oversee client retention initiatives.

Transaction Coordination & Administration

• Ensure compliance with real estate regulations and handle transaction-related documentation.
• Prepare MLS listing uploads and trade documents with precision and attention to detail.
• Oversee CRM management to track client interactions and maintain accurate records.
• Coordinate showings, inspections, and transaction schedules on behalf of the REALTOR® ensuring all deadlines are met.
• Maintain general administrative responsibilities, including email management, scheduling, and business operations support.
• Follow checklists and standard operating procedures, and ensure updates to policies and procedures are documented.

Qualifications & Requirements

• Previous experience in real estate administration, marketing, or client relations is strongly preferred.
• A real estate license is not required but may be considered an asset.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a professional approach to client interactions.
• Proficiency in technology and digital tools, including CRM systems, Microsoft Office Suite, Canva, DocuSign, Google Workspace, and social media platforms.
• Ability to work independently and as part of a team, managing multiple responsibilities in a fast-paced environment.
• Must have a valid Ontario driver's license.

Work Environment & Compensation

• Full-time, salaried position with compensation based on experience.
• In-office role, Monday to Friday, 9 AM – 5 PM (occasional flexibility required for events).
• Professional development and growth opportunities as business operations expand.
• Performance-based compensation adjustments as the business grows.
• Attendance at industry events, networking functions, and trade shows as needed.

Application Process

Qualified applicants are invited to submit a resume and a cover letter through Indeed outlining their experience and suitability for the role. Applications submitted without a cover letter will not be considered.

Please do not bring resumes to the office in person—applications will only be accepted online.

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Company events
• On-site parking

Schedule:

• Monday to Friday

Experience:

• Marketing: 1 year (preferred)
• Administration: 1 year (preferred)
• Real Estate: 1 year (preferred)

Licence/Certification:

• Ontario Driver's License (required)
• RECO Registration (preferred)

Work Location: In person