Receptionist Cottonwood Hourly
Posted on Dec. 23, 2025 by Haven Health Group
- Cottonwood Heights, United States of America
- $nan - $nan
- Part Time
Job description: Weekend Admissions Assistant & Receptionist at Haven Health Cottonwood!
Location: Haven Health, Cottonwood, AZ
Job Type: Part-Time, 16 hrs/week (Weekend role)
Schedule: Saturday & Sunday, 8:00 am – 4:30 pm
Wage: Starting at $21/hr
About Us
Join our team of caring professionals at Haven Health Cottonwood, an 80-bed Skilled Nursing Facility nestled in the beautiful Verde Valley. As part of the largest rural healthcare provider of skilled nursing and rehabilitation services in Arizona, we are committed to creating a safe haven where residents thrive and a gathering place for caring professionals.
Position Summary
This combined role serves as our Weekend Receptionist, and Weekend Admissions Assistant. The position supports the admissions process over the weekend, is the first point of contact for visitors and families and provides weekend management presence in the facility. The ideal candidate is organized, friendly, professional, and able to communicate clearly while multitasking in a busy environment. They must also be competent with computers and standard software. This position plays a key role in ensuring a warm, welcoming, and safe weekend experience for residents, families, and staff.
Key Responsibilities
Admissions Assistant Duties
- Serve as the primary contact for weekend admission inquiries via phone, email, fax, and in person
- Track weekend leads and inquiries and provide updates to the Director of Admissions and Marketing
- Coordinate and complete required weekend admission documentation
- Maintain accurate records and ensure compliance with company policies and regulatory standards
- Conduct facility tours for prospective residents and families
- Support the overall admissions and marketing process as needed
- Use hospital portals and electronic systems to receive referrals, communicate with case managers, review documentation, and prepare admissions packets
- Navigate and update facility software systems (EHR, CRM, internal communication tools)
- Demonstrate strong computer proficiency for documentation, email communication, and Microsoft Office functions
Reception & Front Desk Duties
- Greet and assist visitors in a friendly, professional manner
- Answer incoming calls and direct them appropriately
- Provide general information to residents, families, and visitors
- Perform clerical tasks such as filing, copying, and organizing records
- Monitor front door access and maintain sign-in logs
- Maintain a clean, organized, and welcoming front desk area
- Communicate effectively with all departments to ensure smooth operations
- Uphold confidentiality and professionalism at all times
Requirements
- Excellent customer service and communication skills—both written and verbal
- Strong computer proficiency, including:
- Microsoft Word, Excel, Outlook
- Email and electronic communication
- Ability to learn and navigate healthcare portals
- Comfort working with hospital systems, referral portals, and electronic file management
- Ability to maintain professional demeanor and represent the facility to families, hospitals, and referral partners
- Strong attention to detail, accuracy, and organizational skills
- Ability to multitask and stay organized in a fast-paced environment
- Ability to work weekends (Sat & Sun, 9:00 am – 5:00 pm)
- Professional appearance and demeanor
- Proficiency in speaking, reading, writing, and understanding English
- Prior experience in reception, admissions, administrative, or customer-facing roles preferred
- Ability to work independently and act as a trustworthy representative of the facility
What We Offer
- Competitive Pay
- Supportive Work Environment: Join a team rooted in trust, empowerment, accountability, and mutual respect
- Meaningful Work: Play a key role in supporting residents, families, and admissions
- Professional Growth: Opportunities to grow within admissions, marketing, or leadership
- Team Culture: Be part of a mission-driven environment with a strong, supportive staff
Our Mission
At Haven Health, our mission is to be the provider of choice in the communities we serve, a gathering place for caring professionals, and a safe haven where residents can thrive.
Our Core Values: TEAM
Trust – Building strong relationships
Empowerment – Providing the means to succeed
Accountability – Doing what we say we will do
Mutual Respect – Treating others with dignity and respect
Why Choose Haven Health Cottonwood?
- Work in the scenic beauty of Arizona’s Verde Valley
- Be part of a welcoming, mission-driven environment
- Join a supportive leadership team and caring staff
- Make a real impact on the lives of our residents and their families
Work Remotely: No
Ability to Commute: Cottonwood, AZ 86326 (Required)
Work Location: In person
Weekend Admissions Assistant & Receptionist
Work Location: In person
> Fingerprinting Clearance Card (or eligible to obtain)
> Background Screening, Licensure Verification (if applicable), Reference Check, Drug Testing
> Tuberculosis Testing
> Employee Health Screening (Conducted after Hire)
> Ability to Move, Lift and Transfer a minimum of 50 Pounds
> Must be able to Speak, Read, Write and Understand English
Haven Health is the largest rural healthcare provider of skilled nursing and rehabilitation throughout Arizona. Our mission is to be the provider of choice in the communities we serve, a gathering place for caring professionals and a safe haven for residents to thrive-one person and one family at a time.
Advertised until:
Jan. 22, 2026
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