Research Assistant I Knowledge Translation Wellness Hub

The Knowledge Translation (KT) Program is currently seeking a motivated Research Assistant I (RAI) to join the dynamic and growing program in a temporary, full time (1.0 FTE) position. The successful applicant will provide administrative and organizational support within the Team for Implementation, Evaluation, and Sustainability (TIES) within the KT Program.

This role will require interaction with diverse research groups across Canada from different backgrounds including those with expertise in qualitative and quantitative research methods. The research assistant will support the day-to-day operations of the Team for Implementation, Evaluation, and Sustainability (TIES).Examples of the kind of work include scheduling meetings, preparing meeting material, preparing briefing notes, managing social media accounts (e.g., curating posts, responding to posts), managing website content, preparing presentations, maintaining and updating internal policies, onboarding new members, stakeholder engagement, as well as supporting data collection and recording, screening participants, project documentation and team functions. High degree of attentional to detail and strong written and verbal communication skills are essential. This position will offer the successful applicant a challenging and rewarding experience in a collaborative work environment.

Don’t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don’t meet every single qualification. We are dedicated to building an inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we still welcome you to apply.

Duties/ Responsibilities

Administrative Duties (60%)

Performs general office duties (i.e., electronic filing)

Coordinates communication between internal/external members (i.e., emails, phone calls, sending updates to stakeholders)

Maintains calendars, and manages complex scheduling requests.

Develops correspondence and other relevant documentation, including letters, memos, reports, invoices, abstracts, forms etc. to support the activities of the research team and Principal Investigator.

Creates and reviews slides for webinars, written study reports, scientific meetings, and conferences.

Organizes video/teleconference meetings, including contacting attendees, and preparing meeting materials.

Participates in database processing and management.

Coordinates communication between team, and external partners.

Prepares REB/CTO submissions relative to the initiation and conduct of research. Registers study protocols.

Collects conflict of interest forms.

Manages all social media presence (Twitter), newsletter release and website.

Assist with tracking and updating documentation such as dissemination lists, patient and public partner engagement, project progress, publications and other knowledge product inventories

Research Duties (40%)

Coordinate research activities in collaboration with the team (including general project management, timelines and deliverables)

Develop and maintain records of project activities and prepare periodic reports as required by investigators, administrators, funding agencies, and/or regulatory bodies

Assist with design and preparation of all source documents, edit/format scientific papers for peer-reviewed publication (including the use of reference citation management software), technical reports for stakeholders, and presentations

Assist with project proposals or grant applications as needed

Screens participants and obtains required documentation including obtaining consent.

Collects data via phone calls, interviews.

Recruits study participants, in collaboration with study team or staff at participating community organizations.

Schedules interviews and participants.

Follows strict protocols for participant interactions.

Acts as the on-site point of contact for the studies at participating community/healthcare organizations.

Administers quantitative surveys to study participants at participating community organizations using online survey tool (data collection).

Facilitates compensation of study participants +under direction of study team/PI.

Travels to participant sites as required.

Qualifications, Knowledge and Skills

Undergraduate Degree or 1 year of relevant experience OR demonstrable equivalent combination of specialized education and experience.

Bachelors degree in Public Health Sciences, Social Sciences (e.g. [medical] sociology, [medical] anthropology, psychology), Bioethics, Clinical Sciences (e.g. nursing, social work, allied health) or a related field is an asset.

Proficient computer skills and the ability to work with Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.

Experience with video conferencing software. (Zoom, Microsoft Teams etc.).

Familiarity with Project Management software. (Teamworks, Microsoft Project etc.).

Experience with a reference manager (i.e. EndNote, Mendeley, etc.) is preferred.

Awareness and sensitivity to diverse communities and priority populations (BIPOC, LGBT+, people who use drugs, experiencing homelessness or have health issues etc.).

Ability to work independently with a high degree of initiative, discretion, and tact.

Attention to detail and ability to learn new skills and web applications quickly.

Good verbal and written communication skills, excellent interpersonal skills.

Able to follow written and verbal directions.

Ability to work in a fast paced, adaptable environment.

Ability to work independently and as part of a team.

Ability to assimilate new information, and concepts quickly.

Ability to work in a diverse and fast-paced team environment.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.