Safety & Accounts Administrator - Aat - Port Of Melbourne

Australian Amalgamated Terminals (AAT) is seeking a highly organised and detail-oriented Safety & Accounts Administrator to support our Operations team. This is a dynamic role combining safety, compliance, maintenance administration and accounts functions within a busy terminal environment.

If you thrive in a structured yet fast-paced workplace and enjoy balancing safety systems with financial administration, this could be the opportunity for you.

About the Role

The primary objective of the Safety & Accounts Administrator is to perform safety, compliance and accounts administrative tasks to support AAT’s Operations. You will play a key role in maintaining accurate systems, supporting audits, managing financial processes and ensuring regulatory compliance across the terminal.

Key Responsibilities

1. Safety & Compliance

• Maintain SHS systems including Rapid, Genetech, Fork Track, iAuditor/INX, Compliance and Training registers.
• Maintain terminal inductions and compliance documentation for staff, contractors and terminal users.
• Create and update SOPs, SWMS, JSAs, risk assessments and risk registers.
• Assist with internal and external audits.
• Assist with permits and safety documentation.
• Coordinate and organise employee training.
• Provide data entry support to Superintendents.
• Liaise with contractors, visitors and clients to compile compliance information.

2. Accounts Administration

• Manage and perform Accounts Payable functions.
• Follow up outstanding unpaid invoices.
• Perform Accounts Receivable tasks.
• Assist with financial analysis and modelling to support terminal operations.
• Ensure accurate and timely financial data entry and reconciliation.

3. Maintenance Administration

• Enter MEX work orders.
• Cross-reference MEX work orders against invoices.
• Liaise with contractors and obtain quotations.
• Maintain and update the site asset register.

About You

To be successful in this role, you will demonstrate:

• Experience in safety and/or accounts administration.
• Strong computer proficiency.
• Sound Microsoft Office skills (particularly Word and Excel).
• High-level, fast and accurate data entry skills.
• Excellent verbal and written communication skills.
• Strong numeracy and analytical capability.
• Exceptional attention to detail.
• Ability to work effectively within a team.
• Flexibility to manage variable workloads and tight timeframes.
• Professional telephone manner and strong customer service skills.

Why Join AAT?

• Diverse and engaging role within a vital operational environment.
• Opportunity to contribute directly to safety and operational excellence.
• Collaborative and supportive team culture.
• Stable and professional working environment.

If you are a motivated administrator with strong safety awareness and financial administration experience, we encourage you to apply.