Sales Administrative Assistant

MacArthur’s Flowers, a locally owned and family-operated business, is dedicated to providing meaningful employment opportunities, fostering learning and career growth, and supporting committed, reliable staff in a safe and welcoming work environment. Based in a new facility in Dartmouth Crossing, this full-time, permanent position is ideal for an enthusiastic and qualified individual eager to join our Sales team.

If you excel in Excel, have experience with Great Plains, thrive in learning quickly, adapt seamlessly to shifting priorities, and take pride in delivering accurate, timely work, this role could be an excellent match for your skills and expertise. We provide hands-on training to the right individual who demonstrates reliability, integrity, a strong work ethic, and proven skills in MS Office 365, teamwork, and initiative.

KEY RESPONSIBLITIES:

Order and Invoice Management

• Create Excel spreadsheets for weekly order entry.

• Collect, enter and maintain customer orders accurately using advanced Excel skills.

• Process invoices efficiently with Great Plains software.

Shipping Labels & Paperwork

• Print & compile customer invoices and shipping labels.

• Adjust invoices and shipping labels per product inventory.

Item Inventory Management

• Manage product specs for accuracy in Great Plains.

• Cross check product specs with Production team for accuracy.

Sales Data Reporting

• Compile weekly sales data for various customers.

Issuing Credits

· Compiling, creating and sending credits to customers.

Cataloguing Product

· Photographing weekly product, creating a digital catalogue and maintaining spec sheet databases.

QUALIFICATIONS:

Education and Experience

• 1 - 2 years of administrative support experience or relevant education/experience in a similar role, with sales experience as an asset.

Technical Proficiency

• Superior skills in Excel, Outlook, Microsoft 365/SharePoint, and experience with invoicing software (Great Plains specific considered a bonus)

Detail-Oriented and Organized

• Strong multitasking abilities, reliability, punctuality, and capability to meet timelines and deadlines in a fast-paced environment.

Customer and Team Focus

• Excellent communication and interpersonal skills for supporting the Sales team and collaborating effectively with supervisors and colleagues.

Professionalism and Initiative

• Positive, professional, and approachable demeanor, with the ability to leverage digital tools and software to enhance efficiency.

WHY JOIN MACARTHUR’S FLOWERS?

• Inclusive Workplace: We’re committed to fostering equity, diversity, and inclusion in everything we do.
• Professional Growth: Work with a supportive team and expand your skills in digital efficiency and process improvement.
• Collaborative Culture: Join a family-oriented team that values hard work, creativity, and fun.

At MacArthur’s Flowers, we believe our people are what make us bloom. Join us and grow your career in a welcoming and supportive environment. Apply now!

Job Types: Full-time, Permanent

Pay: $18.00-$20.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Commuter benefits
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (preferred)

Work Location: In person

Expected start date: 2025-01-20