Site Administrator

Summary of the Role

Responsible for coordinating administrative site services such as purchasing, health and safety, tool crib requirements as well as supporting the new employee onboarding process.

Key Responsibilities

• Administer site operating practices such as record keeping systems, document control, office layout and payroll administration using applicable systems, as well as new employee onboarding and safety training coordination.
• Ensure that time sensitive items such as payroll are accurately completed and submitted to head office for processing.
• Coordinate collection and preparation of project related records and reports.
• Compile and maintain records of business transactions and office activities.
• Perform a variety of administrative duties using multiple systems in with procedures.
• Perform photocopying duties of important documentation and files appropriately.
• Organize and post data into record books.
• Record and file service and change orders.
• Provide and receive information to and from customers, suppliers, and Project Managers.
• Prepare site supply inventory and coordinate site supplies for purchase.
• Operate office equipment and machinery such as computer, fax, and photocopy equipment.
• Open and re-routes incoming mail, answers correspondence and prepares outgoing mail.
• Greet construction site visitors and provide support as necessary.
• Proficiently uses various software applications such as spreadsheets, relational databased and statistical packages to assemble, manipulate and/or format data and/or reports.
• Exercises sound judgment and assume responsibility for decisions, consequences and results having an impact on staffing, costs/and/or quality of service.
• Ensure responsibilities and accountabilities are carried out in accordance with E.S. Fox Limited safety policies, procedures, ISO 18001 standards and OHSA requirements.
• Perform such other reasonable duties and responsibilities as may be required to maintain an effective functioning site.
• Other administrative duties as requires such as assisting with safety indoctrination, onboarding etc.
  

Key Requirements, Experience and Skills

• Completion of College level Diploma in Business Administration
  
• Highly knowledgeable in Microsoft Office programs including Word, Excel and Outlook.
• Previous Administrative experience within a construction-site environment is preferred.
• Three (3) years' experience working in an administrative capacity in a manufacturing or industrial environment is preferred.

Attributes

• Reliable and punctual
• Well-organized and self-motivated
• Results- oriented
• Personable and professional

Competencies