Site Administrator

Who are we? Reed Minerals, provider of the well-known BLACK BEAUTY®, is an industry pioneer in the processing of products for environmentally beneficial uses and recognized for its high-quality, high-performance abrasives, roofing granules, and filtration products. Reed continually develops creative methods of sourcing, recycling, and upcycling materials to provide exceptional value and environmental solutions to the industries they serve. Reed is the most trusted brand in the roofing and abrasives industry with over 90 years of manufacturing consistent, high-quality products.

Job Description. The Site Administrator role consists of scheduling, shipping, and receiving activities, including customer service, payroll, and tracking inventory.

Primary Responsibilities (Essential Functions) include, but are not limited to, the following:

• Receive and process sales orders from customers either by phone or fax.
• Prepares orders by checking availability of materials, arranging transportation (trucks or railcars) for finished goods, maintaining sales order log, preparing bills of lading and processing administrative paperwork for site and corporate office (i.e. Sales Orders, pick slips, STOTs).
• Weigh trucks / railcars for shipments to market and complete ship confirmation.
• Record / track raw materials receipts of trucks, railcars, and/or barges.
• Document trucks weigh in and out, keeping journal of truck, barge, and car numbers, including location and tonnage.
• Calculate tonnage for month-end processing.
• Process credit card payments, sending checks and/or money orders to lock box.
• Complete needed requests for purchase orders (RPOs) and investigate local availability of merchandise.
• Receive purchase orders in NetSuite.
• Maintain onsite purchasing / vendor files as well as insurance certificates for all onsite trucking and contractors.
• Input timekeeping data into InfiniTime and track employee overtime, as necessary.
• Complete necessary inventory data entries.
• Support Site Manager with scheduling production to ensure customer demand is met.

Qualifications. The requirements listed below are representative of knowledge, skill, and/or ability required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

• High school diploma, or equivalent.
• Additional specialized training in a relevant discipline or Associate degree preferred.
• 1 - 3 years related experience, preferably in a manufacturing environment.
• Customer service experience desired.
• PC experience with strong knowledge of Microsoft products.
• ERP experience - Oracle NetSuite preferred.
• Strong administrative skills required with the ability to manage a variety of tasks and attention to detail required.
• Must be able to lift up to 20 lbs, climb a step ladder, lift packages and boxes, stoop & kneel.

Reed Minerals is an Equal Opportunity Employer. All information will be kept confidential according to EEO guidelines.

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