Trauma Education & Residency Program Coordinator

• Manages the intake process and exiting process for all rotating residents and fellows, including processing of related licensure, credentialing, and creation of appropriate personnel records.

• Orients new fellows, residents and students prior to starting their rotations.

• Creates the monthly resident call schedule, coordinating with resident program coordinators from multiple training programs across the city as well as national/international residents.

• Coordinates the medical student rotation schedule, which includes students from diverse programs both nationally and internationally.

• Collects, enters, and assigns evaluations to respective trauma staff.

• Assures that fellow, resident and student physician evaluations are completed in a timely fashion and entered into the appropriate reporting system.

• Represents the Trauma and Burn service on select departmental and institutional committees and at meetings related to training and educational activities.

• Coordinates the SICU/Trauma fellow education program.

• Coordinates the educational courses offered by the department, including ASSET, PHTLS, ABLS, etc. that are targeted toward healthcare personnel at outside institutions, both locally and nationally.

• Responsible for advertising, registration, and logistics of the educational courses offered by the department of Trauma and Burn (ASSET, ATLS, ABLS, PHTLS, Stop the Bleed, etc.).

• Assists with the coordination of the Navy – Cook County Corpsmen Trauma Training Program

Performs other duties as assigned

• Bachelor’s Degree from an accredited college or university
• Four (4) years of experience in an administrative capacity within medical education or healthcare administration OR Two (2) years of experience as a Residency Program Coordinator within healthcare
• Two (2) years full-time experience using a database to create and maintain records and extract information to other software
• Prior experience in program management such as coordinating educational courses, establishing timelines, and/or tracking completion of phases
• Prior experience managing personnel or training records, i.e. medical students, residents, fellows
• Prior experience creating reports and working with numbers and data analysis
• Intermediate skills in Microsoft Office (Word, Excel)

Preferred Qualifications

• Demonstrated proficiency in New Innovations or Electronic Residency Application Services software
• Thorough knowledge of Graduate Medical Education administrative practices
• Knowledge of medical terminology
• Experience with medical credentialing
• Prior supervisory experience

Knowledge, Skills, Abilities and Other Characteristics

• Excellent interpersonal skills and the ability to interact positively with management, and clerical and support staff within the division, throughout the Bureau of Health, and at outside agencies
• Excellent written and verbal communication skills
• Excellent problem solving skills and ability to analyze and negotiate complicated situations
• Strong organizational skills
• Demonstrated ability to keep accurate records and databases
• Demonstrated ability to complete tasks within a specified timeframe
• Ability to multi-task