Us Executive Assistant To The Ceo (Strategic Partner)

About the Role

We are looking for a high-caliber Executive Assistant to partner closely with our CEO and provide world-class administrative, operational, and project management support. This role requires someone who is proactive, highly organized, and able to stay several steps ahead in a fast-moving, global environment.

If you excel at managing complex schedules, coordinating high-level initiatives, and creating structure amidst shifting priorities, this role places you at the heart of our leadership operations.

What You’ll Do

• Manage complex executive calendars, meetings, and time-zone coordination
• Oversee U.S. and international travel planning, itineraries, and expense reporting
• Review, triage, and prepare responses for high-volume communication and email workflows
• Draft presentations, leadership reports, and briefing materials
• Track and coordinate strategic initiatives and cross-functional projects
• Act as a liaison between the CEO, leadership team, and external partners
• Capture detailed meeting notes, maintain action trackers, and monitor follow-ups
• Manage digital files and executive workflows using productivity and project management tools
• Support events, leadership offsites, and internal communications

What You Need to Succeed (Must-Haves)

• 5+ years supporting a U.S.-based CEO or C-suite executive
• Strong project management experience (Monday.com, Asana, Smartsheet, etc.)
• Proven expertise in complex calendaring, travel coordination, and stakeholder communication
• Exceptional written and verbal communication skills
• High proficiency in MS Office, Google Workspace, Slack, Teams, and Zoom
• Strong attention to detail, time management, and multitasking abilities
• Experience preparing executive summaries and leadership-level reports
• Ability to handle confidential information with discretion
• Dedicated home office setup for remote days
• Comfortable working night shift (8:00 AM – 5:00 PM EST)

Bonus Points (Nice to Have)

• PMP, Agile, or other project management certifications
• Experience in MSP, IT services, or technology-driven organizations
• Background in process optimization or operations
• Strong analytical and problem-solving skills

Perks & Benefits

• HMO with dependent coverage
• 13th-month pay, allowances, and all government-mandated benefits
• Night differential & holiday pay
• Life insurance + pet insurance
• Leadership development & continuous learning programs
• A people-first workplace with innovation, collaboration, and growth at its core

About IT By Design

Based in New Jersey, IT By Design is a global Managed Services Provider with teams in the U.S., India, and the Philippines. We specialize in 24/7 Helpdesk, NOC, SOC, Cybersecurity, Cloud, and Talent Solutions—supporting MSPs with the people and technology they need to grow.

At ITBD, we are passionate about developing people and building long-term careers in an environment where purpose, innovation, and excellence thrive.

Job Type: Full-time

Benefits:

• Discounted lunch
• Health insurance
• Life insurance
• Opportunities for promotion

Ability to commute/relocate:

• Taguig: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you amenable to work on Hybrid Set-up?

Experience:

• US Executive Assistant: 5 years (Preferred)

Work Location: In person