Virtual Administrative Assistant

Personal and Administrative Assistant

Job Duties

We are seeking a highly organized and proactive Personal and Administrative Assistant to support both the business and personal aspects of the practice owner’s daily responsibilities.

This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and can seamlessly balance professional administrative tasks with occasional personal assistance.

ResponsibilitiesAdministrative Support (Plastic Surgery Practice)

• Manage emails, phone calls, and scheduling for the practice owner
• Coordinate patient appointments, follow-ups, and reminders
• Assist with office organization, supply ordering, and inventory management
• Prepare and manage documents, reports, and spreadsheets
• Support marketing efforts, including social media scheduling and basic content management
• Communicate with vendors, service providers, and partners
• Handle confidential information with discretion

Personal Assistance

• Manage personal calendar, including appointments and travel arrangements
• Run errands such as scheduling home maintenance, personal shopping, and reservations
• Assist with personal financial organization (tracking expenses, paying bills)
• Help coordinate family logistics when needed

Qualifications

• Prior experience in an administrative or personal assistant role (experience in healthcare or aesthetics preferred but not required)
• Strong organizational skills and attention to detail
• Ability to handle multiple tasks efficiently and meet deadlines
• Proficiency in Microsoft Office, Google Suite, and scheduling software
• Excellent communication skills and a professional demeanor
• Reliable, trustworthy, and able to work with minimal supervision
• Flexibility and adaptability to changing priorities

Why Join Us?

• Opportunity to work in a dynamic, growing plastic surgery practice
• Flexible part-time hours with a mix of in-office and remote work
• Engaging role with a variety of responsibilities

Employee Job Details

• Expected Start Date: Feb 17, 2025
• Position Type: Full Time
• Shift Days: Monday - Friday

Education Requirements & Skill Requirements

• Must have: 1+ years of experience in Microsoft Office Proficiency
• Nice to have knowledge in:
• Scheduling Specialization
• Problem Solving Specialization
• Communication Specialization
• Time Management Specialization
• Document Management Specialization
• Multitasking Specialization

Address Details

• Employee Residing Country: Philippines
• Work Address Type: Employee Home Location/Remote
• Employee Work Hours: Night Shift

Job Type: Full-time

Pay: Php35,000.00 - Php40,000.00 per month

Benefits:

• Work from home

Schedule:

• Evening shift

Supplemental Pay:

• 13th month salary

Work Location: In person