Administration Internship

Administration Internship

Lausanne - 100%

BE WTR is the new, premium water brand chosen by many of the world’s best chefs. We are innovative, sustainable and here to change how the world hydrates.

As a fast-growing, Swiss scale up, we put a lot of energy, passion and know-how into our work. Today we are present in Switzerland, France, Singapore, the Gulf States, UK, Morocco, Canada and China, with hungry expansion plans in the coming years.

At BE WTR we believe that water should always be a short journey. Why ship in water from the end of the world when you can get premium, local and great tasting water in sealed bottles with us? We are zero plastic, zero waste and minimum transport.

You find our clients within luxury hospitality, high gastronomy, top-notch offices and homes. We help our customers access sustainable premium water, while significantly reducing their carbon footprint. As a dedicated member of 1% for the Planet and B Corp certified, social and ecological responsibility is at the heart of what we do. BE WTR's multicultural team is passionate about customer focus, innovation, and development.

In this position, you will actively contribute to the high growth of the Group. You will be trained and involved in a large variety of operational matters and get the opportunity to take initiative and ownership. Please note that the role requires French proficiency.

Join us and BE proud of your work!

YOUR SCOPE

Finance:

• Preparation and sending of customer invoices (daily, monthly and group invoicing).
• Management of supplier invoices: handling dedicated inboxes, tracking documents, resolving discrepancies and coordinating with financial partners.
• Verification of contracts and internal data; creation and validation of orders in accounting systems prior to invoicing.
• Daily bank matching and monitoring of incoming payments, including customer follow-up when needed.
• Management of reminders and the dunning process; analysis of special cases.
• Resolution of operational financial issues (urgent requests, inconsistencies, cross-department needs).
• Participation in accounting follow-up meetings, process improvements and account cleanup.
• Verification and creation of specific orders (e.g., gas orders) and follow-up of their invoicing.
• Involvement in internal projects and transversal support for the finance team.
• Support with internal and external re-invoicing.

Administration:

• Management of administrative email inboxes, sorting and responding to internal and external requests.
• Reception, distribution and sending of mail, including the preparation of official correspondence.
• Maintenance of organized physical and electronic filing systems.
• Management of administrative material: onboarding equipment for new employees and collection during offboarding.
• Phone reception and directing callers appropriately.

Office Management:

• Welcoming visitors and ensuring a professional reception experience.
• Management of meeting room bookings, equipment and proper functioning of workspaces.
• Monitoring office cleanliness and coordination with cleaning providers.
• Managing office, kitchen and bathroom supplies; stock monitoring.
• Organizing routine purchases and anticipating team needs.
• Providing operational support for urgent requests from various departments.

Support & Coordination:

• Administrative and logistical support for management and operational teams.
• Participation in the preparation of internal reports and analyses.
• Assistance in coordinating cross-departmental projects.
• Providing versatile support to ensure smooth daily office operations.

YOUR PROFILE

• Bachelor/Master Student (EHL, HEC, Business, Administration)
• High Sense of service, hands-on attitude, and interest in operational matters
• Strong Excel and MS Office skills, knowledge of Mac OS a plus
• Strong adaptability to a fast-changing environment
• Problem solving & time management skills
• Self- starter, good communication, team player
• High level of accuracy, attention to details
• French (mother tongue / bilingual) mandatory / English (advanced)/ German: a strong plus

We look forward to receiving your application including your complete application by Dec 18th, 2025!

Desired Start Date: January 2026

Duration: 6 months with potential extension to employment

At BE WTR, we value the diversity of the people we hire and with whom we collaborate. Diversity represents a richness and a strong added value. We foster a work environment in which individual differences are respected and valued positively. Today this diversity has built our strength and allows us to develop everyone’s potential and to leverage the strengths of every team member.