Executive Assistant And Office Coordinator

Introduction:
At Strata Community Insurance, we have spent decades protecting strata communities across Australia. Our purpose is to be the champion for a better, brighter strata community and the people behind that purpose are what make it possible.

This is a rare opportunity to serve as a trusted partner to our CEO, Managing Director and Leadership Team in one of Australia’s leading specialist strata insurers. If you thrive in a high-trust environment, bring exceptional organisational instincts and understand that discretion is as important as capability, we would like to hear from you.

About the Role

Reporting directly to the CEO, the Executive Assistant & Office Coordinator is a pivotal role within the SCI business. You will provide high-quality executive support to the CEO and Managing Director, extend administrative support to the broader Leadership Team, and take ownership of the day-to-day operations of our North Sydney office, our largest location.

Core responsibilities include:
Executive & Administrative Support

Comprehensive diary, scheduling and meeting coordination for the CEO and Managing Director.
Extending administrative support to the broader Leadership Team as the primary contact for the CEO Office.
Preparing agendas, presentations and minutes for leadership meetings and business forums.
Coordinating business travel for the CEO and Managing Director, with ad hoc personal travel assistance as required.
Managing expense reconciliation and monthly credit card management for the CEO and Managing Director.
Overseeing subscriptions and accounts relating to the CEO and Leadership Team.
Supporting leadership projects and business initiatives, including all-employee events and communications.

Office Operations

Overseeing the day-to-day operations of our North Sydney office, including but not limited to facilities, catering, building management, security and office supplies.
Leading office improvement projects from planning through to implementation.
Serving as the primary point of contact for building management and external vendors.

People & Culture

Partnering with the People & Culture team to develop and implement workplace initiatives that foster a positive, inclusive and values-aligned culture.
Supporting employee events, recognition activities and all-employee communications.

About You

You will bring to this role:
Significant experience supporting senior executives in a comparable EA role, including demonstrated exposure to broader leadership team support.
Proven ability to handle confidential and sensitive information with sound judgement, absolute discretion and integrity.
Exceptional organisational skills with the ability to forward plan, manage competing priorities and mitigate issues proactively.
Superior written and verbal communication skills, with experience preparing executive-level materials.
A proactive, solutions-focused mindset with strong attention to detail and composure under pressure.
Advanced Microsoft Office 365 skills.
Tertiary qualifications in business administration or a related discipline will be well regarded.
Experience within insurance or financial services will be highly regarded.

About SCI

At SCI, our people are at the heart of everything we do. We pride ourselves on a supportive, collaborative and inclusive culture where employees are empowered to contribute, grow and make a genuine impact. We are a specialist MGA with a national footprint and an ambitious growth strategy - this is an exciting time to join.

This is an opportunity to work closely with our most senior leaders in the business, in a company that values initiative, professionalism and continuous improvement.

Work Arrangement

This is a full-time, on-site role based at our North Sydney office. Given the nature of executive support, consistent in-person presence is essential to the success of this position. Flexibility is available to manage personal commitments as needed.

How SCI Supports Our People

Career Development: Individual development plans tailored to your goals, supported by training and qualifications.
Leave Benefits: Option to purchase additional leave, plus paid parental leave with superannuation contributions.
Financial Safeguards: Salary continuance insurance and salary-sacrifice options.
Wellbeing Support: Employee Assistance Program (EAP) for you and your family, with access to mental, nutritional, exercise and financial support services.

Apply now to join a growing organisation where your contribution will truly make a difference.