Accounts Payable Specialist

-This is a Hybrid Set-up

-Night Shift Position

Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This role plays a key part in ensuring timely and accurate vendor payments, maintaining strong supplier relationships, and supporting our commitment to operational excellence.

The Role

The Accounts Payable Specialist will be responsible for managing the full cycle of vendor invoicing and payments, reconciling accounts, and assisting with month-end close. You will work closely with our Finance, Production, and Operations teams to ensure accuracy, compliance, and efficiency in all payables processes.

Key Responsibilities

• Process vendor invoices in accordance with company policies, ensuring proper approvals and coding.
• Verify invoice accuracy against purchase orders, contracts, and receiving documents.
• Schedule and prepare payments via check, ACH, or wire transfer.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain accurate AP records and support document retention compliance.
• Assist in month-end and year-end closing by preparing accruals and AP-related journal entries.
• Respond to vendor inquiries and maintain strong supplier relationships.
• Monitor aging reports and ensure payments are made in accordance with terms.
• Collaborate with other departments to resolve invoice or payment issues quickly.
• Support Finance team in audits by providing required AP documentation.

Must-Have Qualifications

• 3+ years of accounts payable experience, preferably in a fashion, retail, or manufacturing environment.

Nice-to-Have Qualifications

• Familiarity with international vendor payments and foreign currency transactions.
• Understanding of inventory-related payables and freight/logistics billing.
• Experience with 3-way match (PO, receiving, invoice) processes.
• Experience with Airtable for workflow tracking and process management.

Experience with Bill.com or similar AP automation tools.

• Strong understanding of accounting principles and AP processes.
• Experience with ERP systems (NetSuite, SAP, or similar).
• Proficiency in Microsoft Excel and Google Sheets.
• Strong attention to detail, organization, and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication skills for internal and vendor interactions.

Job Type: Full-time

Pay: Php40,000.00 - Php60,000.00 per month

Benefits:

• Additional leave
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: In person