Admin + Accounts Executive

Job Title: Admin + Accounts Executive

Company: Fusion Civil Solutions Pte Ltd

Location: Singapore

Salary: $2,400 - $3,500 per month

Job Responsibilities: Administrative Support

· Manage day-to-day office operations, including scheduling meetings, maintaining records, and handling correspondence.

· Prepare and organize documents, reports, and presentation materials.

· Assist with office supply inventory, procurement, and vendor management.

Accounts Assistance

· Process invoices, receipts, and payments in accordance with financial protocols.

· Maintain records of financial transactions and assist with account reconciliations.

· Support payroll preparation and manage employee claims and reimbursements.

· Assist with monthly financial reporting and end-of-month account closing.

Project Claim Tracking

· Proactively trace project claims by liaising with engineers individually to update project status and prepare progress claims.

Quotation Preparation

· Prepare quotations using Xero software, ensuring accuracy and compliance with company standards.

Basic Administrative Tasks for Project Coordination

· Inform all relevant parties upon receiving permit approvals.

· Arrange for the purchase of drawings from the Building and Construction Authority (BCA).

· Forward emails from CORENET to the respective project engineer in charge.

Customer and Client Relations

· Handle inquiries and maintain good communication with clients and stakeholders.

· Assist with scheduling and tracking project deadlines and liaising with other departments to meet project requirements.

Documentation and Compliance

· Ensure all company documentation is properly filed and complies with regulations.

· Assist in the preparation of documents for audits and regulatory submissions.

· Maintain confidentiality of sensitive information.

Support for Engineering Team

· Coordinate with engineering team members to support their administrative needs.

· Assist in the organization and management of project documents.

Job Requirements: Education

Diploma or relevant certification in Business Administration, Accounting, or related field.

Experience

Minimum 1-2 years of experience in an administrative or accounting role, preferably in an engineering or construction firm.

Skills

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

· Familiarity with Xero software is a strong advantage.

· Basic knowledge of accounting software (e.g., QuickBooks) is a plus.

· Strong organizational skills and attention to detail.

· Excellent communication and interpersonal skills.

· Ability to work independently and prioritize tasks.

Languages

Proficiency in English. Knowledge of Mandarin is a plus, to communicate with Mandarin-speaking clients.

Personal Qualities

· High integrity and commitment to confidentiality.

· Adaptable and able to manage multiple responsibilities.

Job Types: Full-time, Permanent

Pay: $2,400.00 - $3,500.00 per month

Benefits:

• Flexible schedule

Work Location: In person