Executive Administrative Assistant

and About us

APB Management Corp. is a small business in Ossining, NY. We are data-driven, innovative, and professional, and our goal is to find a candidate who is willing to learn and a positive critical thinker. Part-time or Full-time.

Our work environment includes:

• Relaxed atmosphere
• Growth opportunities
• Flexible working hours

APB Management Corp. is a premier property management firm with offices in Ossining, NY. With legacy experience over 50 years in the Westchester Community, we have developed an organization built on excellence and integrity. We welcome candidates to contribute to our team of knowledge and the benefits of a small office with an enterprise presence.

Job description - Part-time or Full-time

The Basics

• Proficient with MS Word and MS Excel and the ability to type lengthy documents with proofreading and comments
• Answer office phone professionally and filter calls to appropriate team members
• Order office supplies and shipping supplies
• Responsible for reporting and assisting to resolve technical issues in the office printer/copier
• Communicate with property management on work orders and building issues and advise team members
• Communicate and involve appropriate corporate departments or contacts regarding office issues and follow up until resolved
• Schedule and complete follow up tasks for Tenants and Vendors as required for compliance
• Prepare Billings for USPS delivery
• Organize receipts and submit expense reports for designated staff
• Be present in the office for incoming and outgoing .deliveries or services
• Other tasks as assigned

What You Bring

• Excellent organization and time management skills, professional demeanor
• Excellent verbal and written communication
• Ability to manage multiple tasks/projects simultaneously
• Proficient in Word, Excel, and Outlook, Google Workspace, Apps
• Knowledge and familiarity with various social media platforms
• Self-driven individual who can work well in team-oriented atmosphere

Compensation Details

• Based on Experience

Working Conditions
Work is performed in climate controlled indoor administrative office setting. The noise level in the work environment is usually quiet to moderate, depending upon office or meeting location. Our office has adhered to the Covid 19 office standards as recommended.

Physical Demands
While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to remain stationary. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move 10 pounds. Vision: Close and distance required with ability to see objects in presence of glare or bright lighting (e.g., computer screen). Speech/Hearing: Frequently interact with management, vendors, coworkers, industry constituents, clients, and the public.

APB Management Corp. is committed to equal opportunity in all employment practices to all qualified applicants and employees without regard to race, color, religion, gender, gender identity, sexual orientation, age, national origin, pregnancy, disability, genetics, marital status, military or veteran status or any other protected category as established by local, state, and federal law. This policy applies to all aspects of the employment relationship including recruitment and hiring, placement, promotion, transfer, compensation, disciplinary action, layoff, leaves of absence, training, and termination. All such employment decisions will be made without unlawful discrimination based on any prohibited basis.

The essential functions, working conditions and physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Education:

• Two Year Business Degree

Bachelors Degree

Job Type: Full-time or Part-time

Job Types: Part-time, Full-time

Pay: $25.00 - $40.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Experience:

• Microsoft Word: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person