Executive Assistant

Responsibilities:

• Provide full secretarial and administrative support to Vice President, Operations and Senior Leaders (regional)
• Prepare, organize and coordinate all presentations / conferences / meetings / townhalls / events
• Manage schedule and ensure that all appointments / meetings are timely and notified
• Support in preparation of meeting agendas and presentation materials
• Handle all travel arrangements (flights, hotel, transport, dining), expenses claims etc.
• Maintain electronic filing and archive system
• Follow up on all matters timely and professionally with regards to the communication and coordination of all meetings with internal and external parties.
• Ensure confidentiality of information when handling confidential documents
• Any other adhoc tasks assigned

Requirements:

• Diploma / Degree in Business Administration, Marketing or equivalent.
• PC literate in MS Office.
• Excellent written and verbal communication skills
• Self-motivated and able to work independently.
• Team-oriented with ability to adapt effectively in a matrix organization and across
  functional teams.
• High adaptability, ability to complete high volume of tasks in a fast-paced environment
• Meticulous and attention to details
• Good time management and ability to prioritize tasks.
• High level of discretion and confidentiality