Executive Assistant

Major Responsibilities / Activities

Executive Support – Regional President (Primary Scope)

• Provide full spectrum of secretarial and administrative support, including complex calendar management, prioritization, and coordination.
• Prepare and develop presentations, management reports, briefing notes, meeting packs, and follow‑up trackers.
• Manage confidential matters (HR, strategic, commercial) with utmost discretion.
• Coordinate regional and global communication across internal and external stakeholders.
• Handle selected personal matters as required (e.g., accommodation, travel, household administration, visa/family arrangements). Support to CFO (Secondary Scope)
• Provide administration and scheduling support including document preparation and meeting logistics.

Support to Other Heads of Department (Subject to Capacity)

• Coordinate meetings, reviews, and cross‑functional updates.
• Assist in preparing documents, collating materials, and tracking department‑level follow‑ups.
• Support special projects and cross‑regional initiatives.

Travel, Logistics & Operations

• Manage end‑to‑end domestic and international travel arrangements, including visas, accommodation, transportation.
• Prepare comprehensive executive travel itineraries.
• Process expense claims and ensure compliance with corporate financial guidelines.
• Manage logistics for internal meetings, external engagements, conferences, and leadership offsites.

Executive Office Coordination

• Serve as the central coordination point for the Executive Office.
• Ensure timely flow of information between regional, country, and global teams.
• Maintain structured digital and physical filing systems.
• Support ad‑hoc projects assigned by senior leadership.