Front Desk Administrative Assistant
Posted on May 13, 2026 by nan
- Irvine, United States of America
- $nan - $nan
- nan
Responsibilities:
- Receive and screen telephone calls and visitors
- Answer routine questions or direct them to the appropriate personnel
- Receive, open and distribute mail daily
- Assist and support department personnel
- Maintain Conference Room calendars
- Perform miscellaneous support functions as assigned
- Place and regulate online office supply orders
- Coordinate guest Wi-Fi accounts
- Receive and direct catering to correlated meetings/parties
- Manage file room organization
- Maintain facilities and office areas
- Facilitate communication with current facility vendors
- Track and code monthly AMEX receipts for reconciliation
- Monitor parking validations and log
- Generate daily outgoing Federal Express shipping labels
- Federal Express Invoice reconciliation and shipment tracking
- Moderate proficiency with MS Word, MS Excel, MS Power Point
- Excellent phone skills
- Basic understanding of business services functions
- Knowledge of related computer applications
- Must be highly motivated individual with high level of initiative and an attitude of willingness
- Must be team player willing to assist others at all levels of the organization
- Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
- Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
- Strong attention to detail
- Ability to communicate effectively on a one-on-one basis or in group setting
- Ability to exercise strict confidentiality
Insight Capital Solutions is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification.
Division: Insight Capital Solutions Advertised until:
June 12, 2026
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