Inventory Data Assistant

Inventory Data Assistant

Job Overview:
The Inventory Data Assistant is responsible for accurately and efficiently managing the data upload and maintenance process for inventory and sales across all digital and physical sales channels. This role ensures seamless data integration and alignment between various systems, playing a vital role in maintaining data integrity and supporting effective inventory control and sales reporting. The assistant will work closely with cross-functional teams to confirm verified inventory movement and resolve discrepancies.

We are looking for someone with a strong background in audit and inventory management, who is keen on details, and is willing to handle and monitor systems effectively.

Key Duties & Responsibilities:

Inventory and Sales Data Uploading

• Upload inventory movement data regularly, including allocations, replenishments, and pullouts, across all sales channels (digital, terminals, island stores, and SIS).
• Conduct daily sales uploads for terminals and island stores, weekly for digital channels, and monthly for SIS following receipt of official sales reports.
• Generate routine and ad-hoc reports on official sales figures and identify any inventory discrepancies across all sales platforms.

Data Accuracy and Integrity

• Ensure all data uploaded in Mobiz matches the data recorded in Odoo, maintaining alignment between systems.
• Monitor and record inventory movement within the system, ensuring data accuracy by cross-referencing with physical inventory movements.
• Perform regular audits to verify the accuracy and timeliness of the data, making corrections as needed to maintain the integrity of organizational records.

Collaboration and Cross-Departmental Communication

• Coordinate with Warehouse, Merchandising, Sales & Operations, Accounting, and Audit teams to confirm verified inventory movement and resolve any discrepancies.
• Provide timely communication regarding updates or issues in inventory data to relevant departments.

System Maintenance and Data Management

• Maintain data systems to ensure all information is accurately recorded and up to date.
• Troubleshoot data issues within the system and coordinate with technical support teams if necessary.
• Establish and refine data entry procedures to ensure continuous improvement in data accuracy and system efficiency.

• Reporting and Analysis
• Prepare regular and special reports on inventory and sales data for internal review, highlighting trends, discrepancies, and actionable insights.
• Support the management team with data summaries for decision-making and operational planning.

Qualifications:

• Bachelor’s degree in Business Administration, Data Management, Supply Chain, or related field.
• Strong background in audit and inventory management is highly preferred.
• Previous experience in data management, inventory control, or a similar role is preferred.

Skills:

• Proficiency in data management software (e.g., Odoo, Mobiz) and Microsoft Excel.
• Strong analytical skills with keen attention to detail.
• Excellent communication and collaboration skills for cross-departmental coordination.
• Ability to maintain accuracy and work effectively under tight deadlines.

Competencies:

• Ensures accuracy in all data entries and system updates.
• Ability to analyze discrepancies and propose corrective measures.
• Identifies issues in data alignment and works proactively to resolve them.
• Works effectively with multiple departments to verify data integrity and ensure smooth operations.

For interested applicants, please send your resume to kae@argiagloballink.com.

Please follow the format as email subject: Inventory Data Assistant [Surname_Firstname]

Job Type: Full-time

Pay: From Php19,000.00 per month

Benefits:

• Employee discount
• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Application Deadline: 02/02/2025
Expected Start Date: 01/15/2025