Legal Assistant

I. DUTIES AND RESPONSIBILITIES

• Provides comprehensive clerical and administrative support to lawyers;

• Assists in ensuring that legal processes, procedures, and documentations are efficient, accurate, and compliant with internal standards;

• Maintains organized records of various legal documents and related activities for easy retrieval and reference;

• Addresses inquiries from internal and external stakeholders in a timely and professional manner;

• Coordinates logistics for business meetings, including arranging venues, facilities, and catering;

• Takes detailed minutes during meetings and ensures proper distribution to relevant parties;

• Manages both physical and electronic filing systems;

• Prepares, reviews, and files simple legal documents, ensuring that they meet legal and procedural standards;

• Coordinates the delivery and receipt of legal documents, ensuring that all actions are executed promptly and according to procedure;

• Assists lawyers in notarizing documents, ensuring all notarized documents are properly organized and compliant with reportorial requirements; and

• Performs other related tasks and responsibilities as assigned, contributing to the smooth operation of the legal department.

II. QUALIFICATIONS

A. Minimum Education

• At least two (2) years of completed coursework in a Bachelor’s degree program or an equivalent combination of education and relevant experience.

B. Minimum Experience/Training

• At least two (2) years of working experience as a legal secretary, office administrator, or in a similar role, preferably has worked in a law firm environment.
• Solid understanding of the day-to-day operations and procedures within a legal office or legal department.
• Familiarity with legal software, document control systems, and filing practices.
• Training or experience in handling notarization procedures, compliance requirements, and reportorial duties is advantageous.

C. Competency

• Proficiency in Microsoft Office Suite (e.g., Excel, Outlook, and Word) and other relevant software tools.
• Adaptability and ability to prioritize tasks with a sense of urgency to meet deadlines.
• High level of attention to detail with excellent organizational skills to manage multiple tasks and documents efficiently even under pressure.
• Good verbal and written communication skills, capable of interacting with internal and external stakeholders effectively.
• Good research skills, with the ability to gather, analyze, and synthesize information as needed.