Mro Buyer

TITLE: Maintenance Buyer

POSITION CLASSIFICATION: Exempt

DEPARTMENT: Maintenance

POSITION REPORTS TO: Maintenance Manager

REVISION DATE: 08/15/2025

SUMMARY: The Maintenance Buyer is responsible for all purchasing activities for the Maintenance and Refrigeration departments, ensuring timely procurement of parts, materials, and services. This role acts as a critical liaison between Maintenance, Refrigeration, Accounts Payable, Accounts Receivable, and Inventory Control teams to align purchase orders, invoices, and inventory records. The Maintenance Buyer ensures departmental efficiency by managing purchase orders (POs), coordinating vendor services, supporting capital requests, and providing weekly financial and inventory reporting.

EXPERIENCE:

• 3+ years of purchasing or procurement experience, preferably in a manufacturing or maintenance environment.
• Proficiency in NetSuite ERP system.
• Strong understanding of purchase order creation, inventory management, and invoice reconciliation.
• Excellent communication skills for coordinating between operations and finance teams.
• Detail-oriented with strong organizational skills and ability to manage multiple priorities.
• Experience in food manufacturing or industrial maintenance environments.
• Knowledge of capital expenditure processes and budget tracking.
• Familiarity with vendor sourcing and negotiation best practices.

Key Competencies

• Accuracy and attention to detail
• Vendor relationship management
• Cross-functional collaboration
• Problem-solving and issue resolution
• Financial and operational reporting

EDUCATION:

JOB RESPONSIBILITIES:

Purchasing & Procurement

• Create, issue, and manage purchase orders for the Maintenance and Refrigeration departments.
• Source and procure parts, materials, and services from approved vendors in compliance with company policies.
• Negotiate pricing, terms, and lead times with suppliers to ensure cost-effectiveness and reliability.
• Coordinate with vendors to schedule service work, ensuring minimal operational downtime.

Finance & Compliance Coordination

• Collaborate with Accounts Payable and Accounts Receivable teams to ensure POs and invoices align for timely payment.
• Review, reconcile, and resolve invoice discrepancies with vendors and finance teams.
• Maintain accurate documentation of purchases for audit and compliance purposes.

Inventory & Reporting

• Partner with parts/inventory clerks to ensure correct stocking levels and accurate inventory records.
• Track and report on weekly open invoices, PO status, and departmental inventory value.
• Monitor capital project purchase activity and support capital request documentation.

Operational Support

• Work closely with Maintenance leadership to identify purchasing needs that improve operational efficiency.
• Provide administrative and logistical support for vendor-managed maintenance projects.
• Assist in streamlining communication between Maintenance, Refrigeration, and Finance departments.

Qualifications

Physical & Work Environment Requirements

• Primarily office-based with occasional visits to the manufacturing floor.
• May require limited lifting (up to 50 lbs.) and walking in industrial environments.

Performance Metrics

• On-time PO creation and delivery of parts/services
• Reduction in invoice discrepancies and processing delays
• Accuracy of weekly inventory and open invoice reports
• Vendor responsiveness and cost-effectiveness