Office Administrator

Primary Duties & Responsibilities

• Managing licenses (e.g. EHS, laser equipment) and Non Disclosure Agreement
• Assisting with Government grant project administration
• Coordinating visitor access, reception duties, and entry authorizations
• Coordinating with external vendors like hotels, travel agencies, and insurers
• Managing meeting rooms, calendars, and travel arrangements
• Handling office supplies, pantry stock, and general workplace upkeep
• Preparing and submitting staff expense claims and reports
• Organizing meetings, internal events, and company functions
• Creating reports and dashboards using Excel, Power BI, and internal platforms
• Handling partial purchasing tasks: sourcing, raising Purchase Requisitions
• Maintaining and updating office documentation, contracts, and work instructions
• Providing day-to-day administrative support to the GM and leadership team

Education & Experience

• Diploma or equivalent qualification
• Preferably minimum 5 years of relevant experience

Skills

• Strong organizational and multitasking skills
• Proficiency in MS Office (Excel, Outlook), Power BI a plus
• Excellent communication and coordination abilities
• A service-oriented mindset and willingness to step in where needed
• Able to maintain confidentiality and work independently with minimal supervision

Working Conditions

• This role is 100% onsite
• 5 Day workweek from Monday to Friday

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

I ntegrity – Create an Environment of Trust

C ollaboration – Innovate Through the Sharing of Ideas

A ccountability – Own the Process and the Outcome

R espect – Recognize the Value in Everyone

E nthusiasm – Find a Sense of Purpose in Work