Office Administrator/Bookkeeper

About Us:

Lexiar Homes is a premier home building company specializing in luxury inner-city residences in Calgary since 2017. We are known for our attention to detail, commitment to excellence, and personalized approach to building dream homes for our clients. As we continue to grow, we are looking for a highly skilled, experienced, and self-driven **Office Administrator Manager** to become the operational cornerstone of our company.

About the Role:

This is a full-time position for someone who thrives in a fast-paced, professional environment. You’ll be responsible for overseeing all administrative operations, ensuring the smooth and efficient functioning of the office, and supporting the business with top-tier organizational and communication skills. We are looking for someone who is not just competent—but truly excellent at what they do.

Key Responsibilities:

- Manage and oversee all daily administrative operations of the office.

- Perform full-cycle bookkeeping using QuickBooks Online (A/P, A/R, bank reconciliation, basic payroll support, reporting).

- Handle all communication channels including emails, phone calls, and scheduling.

- Maintain office organization, supplies, filing systems, and project documents.

- Coordinate with clients, vendors, trade partners, and suppliers.

- Schedule and prepare for meetings, inspections, and site visits.

- Prepare and manage invoices, reports, and financial summaries.

- Maintain construction documentation including permits, contracts, and expense logs.

- Run occasional off-site errands or support external meetings as needed.

- Act as a key point of contact for internal and external stakeholders.

- Proactively anticipate needs and ensure everything in the office is running smoothly.

Required Qualifications & Skills:

- Minimum 5 years’ experience in a similar administrative or office management role.

- Advanced QuickBooks Online experience is essential.

- Strong bookkeeping and basic accounting/reporting skills.

- Excellent written and verbal communication abilities.

- Highly organized with superb time management and multitasking skills.

- Ability to work independently and make sound decisions under pressure.

- Comfortable with technology and systems—Microsoft Office Suite is a must; Buildertrend or construction software is a plus.

- Professional, detail-oriented, and reliable.

- Valid driver’s license and access to a vehicle for occasional off-site tasks.

Why Join Lexiar Homes?

- Become a key team member of a growing luxury home builder with a strong reputation in Calgary.

- Work in a collaborative environment with opportunity for long-term growth and increased responsibility.

- Competitive salary commensurate with experience.

- Full-time stability and the chance to make a meaningful impact in a high-performance business.

To Apply:

Please submit your resume and a brief cover letter explaining why you're the ideal candidate for this position. Applicants without bookkeeping and QuickBooks experience will not be considered.

Job Type: Full-time

Pay: $20.00-$30.00 per hour

Expected hours: No more than 40 per week

Benefits:

• On-site parking

Schedule:

• Monday to Friday
• Weekends as needed

Language:

• English (preferred)

Work Location: In person