Project Administrator

Job No: 496489

Work type:Full Time

Location:Melbourne

Categories:Administration and Finance

Advertised:10 Apr 2026 AUS Eastern Standard Time

Applications close:08 May 2026 AUS Eastern Standard Time

About BMD

BMD is Australia's leading integrated engineering, construction and urban development business. As the largest privately owned civil contractor in Australia, BMD is at the forefront of excellence.

Over a 45-year history, BMD has grown to become a $2 billion operation, now sharing our expertise internationally in the Philippines and the UK.

About the Project
The Tram to Springvale Alliance (TSA), made up of BMD Constructions, CPB Contractors and Arup, is delivering the Eastern Freeway Upgrades between Tram and Springvale roads. The works include new express lanes, upgraded noise walls, and revitalised areas of the Koonung Creek Linear Park.

The project is being delivered under an Alliance Contract with Major Roads Projects Victoria (MRPV), forming a single, collaborative team.

As part of the North East Link Program (NELP), the upgrade will improve safety and efficiency for over 135,000 daily vehicles, remove 15,000 trucks from local roads, and reduce traffic across the Yarra River by 50,000 vehicles per day.

We’re completing the link together and bringing it home for our community.

The Role

We’re currently seeking a proactive Project Administrator to join our team based at Blackburn North project office. This site-based role is ideal for a motivated, eager‑to‑learn administrator who shows initiative and is keen to build a career in the construction industry.

Reporting to the Contracts Manager, you will work closely with internal teams and external stakeholders to provide high-quality administrative and financial support, playing a vital role in ensuring accurate, timely and compliant processing of accounts and documentation.

Key Responsibilities

• Processing supplier and subcontractor invoices, including review of supporting documentation for compliance
• Liaising directly with subcontractors and suppliers to resolve billing and payment queries
• Processing invoices and purchase orders through ERP systems (JDE or similar)
• Accurate allocation of costs and maintenance of financial records
• Assisting with end-of-month reporting and finance timetables
• Managing purchase requisitions and discretionary spend processes
• Maintaining effective filing, archiving and document control systems
• Registering incoming and outgoing correspondence and documentation
• Providing general administrative support to the site team as required

About You

• Experience in site or corporate administration, ideally within construction, civil or infrastructure projects
• Contract administration or accounts payable experience is highly regarded
• Strong stakeholder engagement skills, with confidence liaising with subcontractors and suppliers
• High attention to detail and accuracy in data entry and financial processing
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficient to advanced Microsoft Office skills
• Strong written and verbal communication skills
• Relevant business or administration qualification (desirable)

What We Offer
We believe our people do their best work when they feel supported - personally and professionally. That’s why we offer benefits that go beyond the basics:

• Join a nationally respected contractor with a strong local presence
• Benefit from job security, competitive salary, and long-term project pipelines
• Be part of a high-performing alliance delivering one of Victoria’s largest infrastructure projects
• Work in a collaborative, inclusive environment that values innovation and excellence
• Be recognised at our annual employee awards event and through our Thrive reward and recognition platform
• Access wellness programs, strong work-life balance initiatives, paid parental leave, retail discounts, industry training and memberships & more

How to Apply

If you are a motivated Site Administrator looking to contribute to a landmark project and grow your career with BMD, we’d love to hear from you. Apply via link and be part of shaping Victoria’s future infrastructure.

We recognise that we are strengthened by diversity, and we embrace differences as an equal opportunity employer providing a flexible and inclusive workplace.

We’re a purpose and values-led business guided by our values of family, empowered, collaborative and driven. For further details on what makes BMD unique, head to https://www.bmdgroup.global