Receptionist Cum Office Administrator

[Your Next Opportunity]

We are seeking a professional Receptionist cum Office Administrator to ensure the smooth day-to-day operations of our office. This role serves as the first point of contact for visitors and provides essential administrative support across departments.

Collaborating closely with the HR Manager, you will oversee the general office and facilities, and internal services at the corporate level and external liaison with our vendors and suppliers.

[Your Role & Responsibilities]

• Serve as the first point of contact for all visitors and incoming calls, providing professional services
• Greet and assist guests, direct them to meeting rooms, and offer refreshments as required
• Manage meeting room bookings, coordinate meetings, and ensure facilities are properly set up before and after use
• Monitor and replenish office and pantry supplies, ensuring all departments’ needs are met
• Handle incoming and outgoing mail (including the sorting and distribution of mail), couriers, packages, and document scanning when necessary
• Act as the liaison with the landlord and building management for all office premises matters, including maintenance, fire drills, contract access, and any related matters
• Coordinate with external vendors and service providers to ensure seamless operations, including managing and arranging routine maintenance (e.g., aircon, toilet, etc.)
• Maintain a consistently tidy and professional reception area and other common office spaces, liaise with the cleaner to maintain office tidiness and hygiene
• Digitise and maintain all office records and files within the shared drive, ensure all admin documents, invoices and emails are filed accurately and promptly
• Uphold a professional image and positive attitude in all interactions, both internal and external

[What We Are Looking For]

[Skills & Requirements]

• Minimum 2 years of experience as a receptionist, office administrator, or relevant role
• Strict adherence to the working hours (9:00 AM to 6:00 PM) with a fixed 1-hour lunch break
• Proficient in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Strong, service-oriented attitude with a client-centric mindset
• Excellent communication and interpersonal skills for interacting with both internal and external stakeholders
• Ability to work independently, multitask, and effectively prioritise tasks
• Conversational in Mandarin to liaise with Mandarin-speaking cleaner, visitors, clients, and vendors
• Knowledge of Viewpoint software is a plus (not a must)

[Traits]

• Accountable & Professional: Demonstrates ownership of tasks, acts with reliability and punctuality, and communicates professionally with all stakeholders.
• Client-centric: Adopts a service-oriented approach, maintaining a positive attitude toward both internal and external stakeholders.
• Proactive & Adaptable: Shows initiative to improve front-desk and office administration operations, and can adapt and problem-solve effectively with minimal supervision.

We regret to inform you that only shortlisted candidates will be informed.

Job Type: Full-time

Benefits:

• Health insurance

Work Location: In person