Accounting/Administrative Assistant

Reporting to senior management, this role will performs a range of general clerical, accounting and bookkeeping support functions as well as administrative support.

Some of the accounting functions will be as follows: Processing accounts payable including verifying purchase orders. Posting using Sage Simply Accounting. Processing timesheets and pays and benefits under collective agreements. Generating reports and processing union remittances. Filing. Vendor communications. Assisting with daily purchasing and PO tracking. Other accounting and office duties as required.

Other duties will include answering phones, document management, spreadsheets, email and general correspondence as well as any other office related duties as required.

Ideal candidate: Must be able to work in a small office setting and be versatile, flexible and have a strong work ethic. Must be task oriented and self motivated. Critical to have attention to detail and work with accuracy, efficiency and consistency. Must be organized and have effective professional oral and written communication skills and a positive attitude.

Education and Experience

• High School Diploma
• Minimum 2 years experience in clerical accounting
• Proficient with MS Office and accounting software
• Experience in a construction environment an asset
• Excellent communication skills a must

Summary

In the role of Accounting/Administrative Assistant, you will be integral to maintaining efficient office operations and supporting the accounting team. Your core skills in Microsoft Office, data entry, and clerical tasks will be essential for managing documents and filing systems. You will utilize your communication skills to provide excellent customer service and assist with front desk duties. Familiarity with accounting software, such as Sage will enhance your ability to contribute to financial processes. Join us to play a vital role in our organization’s success while ensuring smooth administrative functions.

Job Type: Full-time

Pay: $45,000.00-$60,000.00 per year

Benefits:

• Extended health care
• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Dartmouth, NS B3B1N4: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (required)
• Accounting/bookeeping: 2 years (required)

Work Location: In person

Application deadline: 2025-01-15
Expected start date: 2025-02-03