Administrator

Introduction:
Working at SwanCare means more than ‘just a job’, we enrich lives for a living and pride ourselves on providing quality care, accommodation, and services to our residents. There is a reason we are one of WA’s leading not-for-profit aged care providers since 1961!

Description:
About the Role:
Based in our Support Office in Bentley, we are seeking a passionate, enthusiastic and capable Administrator to work alongside our Executive team on a 6 month fixed term contract. To succeed in this role you will need to work flexibly and proactively, build strong relationships and be very ‘hands-on’. We are open for this role to be worked on a full time or part-time ‘school hours’ basis.

Key Responsibilities:

• Taking minutes and actions in Executive meetings.
• Credit card reconciliations.
• Assisting with event bookings for the Board, Executive and other leaders, including room set up and the organisation of refreshments.
• General administration support including document management.
• Maintenance of office and kitchen supplies.

Why Work For Us?

As the largest single site retirement and aged care community in WA, we are proud of our excellent reputation among our residents, their families, and our staff. You'll see the difference you make every day in the smiles of our residents and our people, and in our collective success. With more than 1000 residents and 700+ staff members, you are guaranteed to be working with a professional community of likeminded people. We will recognise your dedication and achievements, and we will support you with regular training and development, to be the best you can be. In our recent staff survey, SwanCare scored 85% for Staff Engagement, reflecting our staff's collective commitment to our organisation, their roles and to our clients and residents.

As our staff are our most valuable resource when it comes to delivering the highest level of quality care to our residents, we offer a range of industry-leading benefits to acknowledge their contributions. Find out more about what’s on offer

What We Will Offer You:

• Being a not-for-profit organisation, you will have access to attractive salary packaging options.
• A supportive and collaborative work culture.
• Flexible hours to maintain your work-life balance.
• Be part of an award winning reward and recognition program.
• Exceptional on-site services and facilities.
• Discounts on HBF health insurance, on-site gym membership and selected retail providers.
• Free onsite parking.
• Access to our Employee Assistance Program.

Skills and Experiences:
Key Role Requirements:

• Demonstrated experience supporting a senior leadership team.
• Exceptional organisational and communication skills; written, verbal and interpersonal.
• Strong proficiency in Microsoft 365 and digital tools (Teams, SharePoint).
• A natural ability to prioritise, juggle multiple tasks and maintain confidentiality.
• Initiative to act without being asked.
• Working rights in Australia
• National Police Clearance

What Happens After I Apply?

Please submit a covering letter with your resume.

We will start the shortlisting and interviewing process straight away so if you are interested in becoming part of the SwanCare team, apply today – we’d love to hear from you!