Bid Coordinator

Bid Coordinator– Dublin

We are recruiting for the role of Bid Coordinator in our Head Office in Rathmines, Dublin.

This post would be suitable for candidates with a strong administrative background who are seeking to further their career.

The successful candidate will be responsible for co-ordinating the production of comprehensive bids/proposals to existing or prospective clients within a prescribed timescale. Working with the Directors, the role involves leading all day-to-day aspects of an individual bid. The successful candidate will be involved in every aspect of the submission and have excellent communication skills, and are comfortable managing multiple projects at once. They will work closely with a core team while bringing in subject matter experts when required.

Duties:

• Review all incoming public and private tender requests in line with the business strategy
• Analyse all specifications; identify requirements, request clarifications or coordinate site visits if necessary
• Monitoring of subscribed websites for requests for submission of tenders and circulating to Business Managers/Directors
• Co-ordinating and compiling all submission material in support of tender submissions
• Efficient communication with external bid teams
• Ensuring bid prep team are aware of internal finalisation dates and advise team so a timely submission can be managed
• Maintain bid development materials database
• Production of marketing collateral such as completed project profiles
• Production of internal and external newsletters
• Generating and executing marketing campaigns across social media platforms such as Twitter, Facebook and LinkedIn
• Ad hoc duties as required

Requirements:

Core Competencies:

We are looking for applicants who are inherently curious, with a thirst for knowledge and information about current and new customers, propositions, competitors and target markets. Excellent planning abilities,together with project management and prioritisation skills, are especially relevant. In addition, other attributes should include:

• Strong administrative abilities
• An ability to work on own initiative, yet also a strong team player
• Committed to working through problems to ensure they don’t impact objectives or deadlines
• Passion and drive – willingness to go that extra mile to achieve a target/objective
• Collaborative – an ability to cooperate and to communicate well, and to resolve differences of opinion quickly and mutually
• Flexible and adaptable – an ability to improvise and adapt to a dynamic business environment

Finally, excellent written and verbal communication skills are vital for the role. The successful candidate should be able to use a variety of communication styles, language and media appropriate to the team and to other stakeholders, including regular sales and marketing communications.

Salary

Commensurate with experience

Benefits:

Garland offers a 9-day fortnight whereby staff can take a day off every second Friday having previously worked up the time to be able to do so.

Flexible hybrid working policy

Flexibility of working hours

Positive working environment

Variety of projects

Social Committee events

Annual Leave increases with years of service

Engineers Ireland CPD Company – All personnel are guaranteed minimum 5 days training per annum

Sports Social Club

Cycle to Work Scheme

Travel Saver Scheme

Pension Scheme

Death in Service Scheme

Paid Professional Memberships

Employee Assistance Programme

How to Apply/Contract

Please submit your CV and references to hr@garlandconsultancy.com