Construction Coordinator/Estimator

Company description

General Contracting and Project Management

Job description

Construction Coordinator Responsibilities:

• Assist the team with implementing into the team's day to day processes and assist with providing direction to subcontractor Managing the quality of work and budget costs.
• Prepare, log and co-ordinate all construction related documentation as required including Purchase Orders, Change Orders, RFI's, Site Instructions, submittals, meeting minutes, closeout documents, etc.
• Co-ordinate and assist with the review of shop drawings
• Liaise with applicable trades for site instructions or extras that arise throughout the construction process, including follow up with trades for quotes, proper saving of all documentation and issuing Purchase Orders when required
• Schedule, attend trade meetings and consultant meetings, and assist in the update and distribution of meeting minutes
• Track and log daily, weekly, monthly files and applicable project construction
• Communicating with clients, developers, architects and engineers.
• Preparing work schedules for subcontractors and laborers.
• Identifying, developing and utilizing the talent pool to maximize productivity and quality of work.
• Adhering to both budgetary and time constraints.
• Visiting and inspecting various building sites.
• Reporting on progress and challenges.
• Hiring and managing sub-contractors and suppliers
• Learning and applying the latest relevant knowledge to the work.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Industry: Construction

Job Types: Part-time, Contract
Contract length: 6 months

Pay: $40,000.00-$50,000.00 per year

Expected hours: 20 per week

Additional pay:

• Bonus pay

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Bachelor's Degree (required)

Experience:

• Project coordination: 2 years (required)
• Project planning: 2 years (required)

Licence/Certification:

• Certification (required)

Work Location: Remote

Expected start date: 2025-06-01